"Tref-y-Clawdd" – The town on the Dyke

Annual General Meetings

Minutes of Annual General Meeting of Knighton Town Council – Wednesday 16th May 2018

Held at the Offa’s Dyke Centre on Wednesday 16th May 2018 at 6:30 pm.

Present:

  • Cllr Mrs C Branford  
  • Cllr M Harding
  • Cllr Mrs K Plant  
  • Cllr Mr T Clough
  • Cllr R Hyde
  • Cllr T Taylor
  • Cllr B Andrews (Mayor)
  • Cllr C Bevan
  • Cllr Ms S Vaughan (Deputy Mayor)
  • Cllr Mrs P Nicolson
  • Cllr N Johns
  • Cllr D Williams
  • Cllr B Rogers
  • Cllr R Williams

1.  To receive apologies.
None

2. To receive declarations of interest.

None.

3. To receive request from members on status of Mayor and Deputy Mayor:

Prior to the commencement after receiving a request from Cllr Clough and Cllr Rogers as to the possibility of splitting the role of the Mayor/Deputy Mayor. The Clerk took legal advice from One Voice Wales and the Scrutiny Manager from Powys CC.Both parties confirmed that the roles cannot be split (see below)

Further to your query about whether your Council can have a Chairman and Vice-Chairman to chair meetings, as well as a separate ceremonial Mayor and Deputy Mayor, the answer is no, as this would be in contravention of the Local Government Act 1972.
Basically, the status of the Council is as set out in Section 245B of the 1972 Act (See below) – i.e. a Council can be a Community Council or can have the status of Town Council. If a council has the status of Town, this would mean that the Chair of the Council can be called a Mayor instead. However, there is only 1 role – it’s just the title that changes, either called a mayor or chair – you cannot have two separate roles. The same rules apply to the Vice-Chair or Deputy Mayor.

The relevant Sections of the Local Government Act below for reference.
34. Chairman and vice-chairman of community council.
(1) The chairman of a community council shall be elected annually by the council from among the councillors.
(6) A community council may appoint a member of the council to be vice-chairman of the council.

245B. Community having the status of a town.

(1) The council of a community which is not grouped with any other community may, subject to subsection (3) below, resolve that the community shall have the status ofa town.
(2) Where a community has the status of a town—
(a) the town council shall have the name of the community with the addition—
    (i) in English, of the words “Town Council”; and
    (ii) in Welsh, of the words “Cyngor Tref”;
(b) the chairman of the town council shall be entitled to the style of “town mayor” or “maer y dref”; and
(c) the vice-chairman of the town council shall be entitled to the style of “deputy town mayor” or “dirprwy faer y dref”.

In addition, Cllr Rogers requested a proxy vote as he was unlikely to make the AGM. Again, the Clerk checked with the Scrutiny manager and One Voice Wales for a legal decision – see below:

The Local Government Act 1972 says that only those present can vote at a meeting of Council. Proxy voting is allowed for elections, but that is under a different set of regulations which do not apply to local government meetings.

 

4.   Full Council Meeting 20th April 2017.

It was proposed by Cllr B Hyde and seconded by Cllr R Williams that the minutes were a true and accurate account of the meeting

Members at the time of the meeting were all in favour

 

5.     To appoint Knighton Town Mayor 2018-2019.

Members decided prior to voting that votes would be made in secret

The following candidates were nominated:

Cllr N Johns (proposed by Cllr T Taylor and seconded by Cllr M Harding).
Cllr S Vaughan (proposed by Cllr C Bevan and seconded by Cllr C Branford)

Councillors voted 8 votes for Cllr N Johns and 5 votes for Cllr S Vaughn with 1 abstention.

Cllr N Johns signed the acceptance of Office and took over the position of Mayor from Cllr B Andrews
The Mayor Signed the Declaration of Acceptance and read out the terms and conditions of his office.

 

6.          To appoint the Knighton Deputy Mayor 2018-2019.

Cllr M Harding (proposed by Cllr B Rogers and seconded by Cllr K Plant).
Cllr S Vaughan (proposed by Cllr C Bevan and seconded by Cllr R Williams)

Councillors voted 8 votes for Cllr Harding and 6 votes for Cllr S Vaughn.

Secret voting took place and Cllr M Harding was made deputy Mayor by 8 votes to 6
The Deputy Mayor signed the Declaration of Acceptance and read out the terms and conditions of his office

 

7.           To agree cheque signatories for the HSBC Accounts.

It was proposed by Cllr M Harding and seconded by Cllr B Hyde that the exiting Cheque signatories remain with the addition of the Mayor and Deputy Mayor.

 

8.         To appoint representatives from the Council Members

A. To appoint a representative to the Community Centre Management Committee.
Members agreed the Mayor

B. To appoint a representative to the Knighton School Governors.
Members confirmed Cllr C Branford

C. To appoint a representative to the Offa’s Dyke Association.
Members confirmed Cllr B Hyde

D. To appoint a representative to Knighton Town Forum.
Members confirmed Cllr R Williams

E. To appoint a representative to the Crime and Disorder Strategy Committee.
Members confirmed Cllr C Branford

F. To appoint a representative to the Citizens Advice Bureau.
Leave vacant

G. To appoint a representative to Knighton Community Support Committee.
Members confirmed Cllr R Williams
 

9 . Mayor’s announcements.  

None

 

Meeting Closed at 7:37 pm

 

Minutes of Annual General Meeting, Knighton Town Council – Monday 22nd May 2017

Minutes of Annual General meeting of Knighton Town Council held at the Offa’s Dyke Centre on Monday 22nd May 2017 at 7:30 pm.

 

Present:

  • Cllr Mrs C Branford
  • Cllr M Harding
  • Cllr Mrs K Plant
  • Cllr Mr T Clough 
  • Cllr R Hyde
  • Cllr T Taylor
  •  Cllr B Andrews (Mayor)
  • Cllr C Bevan
  •  Cllr M/s S Vaughan (Deputy Mayor)
  • Cllr Mrs P Nicolson
  •  Cllr N Johns
  • Cllr D Williams
  •  Cllr B Rogers
  • Cllr R Williams

1. To receive apologies.

None

2. To receive declarations of interest.

None.

3. To receive and approve the minutes of the following meetings:

Full Council Meeting 20th April 2017.

It was proposed by Cllr B Hyde and seconded by Cllr R Williams that the minutes were a true and accurate account of the meeting

Members at the time of the meeting were all in favour

4. To appoint Knighton Town Mayor 2017-2018.

It was proposed by Cllr Mrs C Branford and seconded by Cllr M/s Sally Vaughan that Cllr B Andrews is made Mayor for 2017/18.

All members were in Favour

The Mayor Signed the Declaration of Acceptance and read out the terms and conditions of his office.

5. To appoint the Knighton Deputy Mayor 2017-2018.

It was proposed by Cllr M Harding and seconded by Cllr Mrs K Plant that Cllr Ms Vaughan is made Deputy Mayor.

All Members were in favour.

The Deputy Mayor signed the Declaration of Acceptance and read out the terms and conditions of her office  

All 14 members of Knighton Town Council duly signed their Acceptance of Office which was witnessed by the Town Clerk         

6. To agree cheque signatories for the HSBC Accounts.

It was proposed by Cllr M Harding and seconded by Cllr B Hyde that Cllr T Taylor is added to the list of Cheque signatories. Additionally, Cllr C Bevan proposed Cllr R Williams which was seconded by Cllr B Rogers.

Members were all in favour of the propositions and Cllr R Williams and T Taylor will be added to the list of current signatories Cllr Mrs C Branford, Cllr B Andrews and Cllr M/s Sally Vaughan.

7. To appoint members to on the new Committee Structure

See list below the list of different committees and frequency of meeting.

Highways:

Roads/Street Cleaning, Street Lighting, Signage, car Parks, Grass Cutting Verges, Cenotaph, Christmas Lights, Road Safety

Leisure:

Tourist Information Centre, Museum, Leisure Centre, Community Centre, Twinning, Transport, Library, Allotments

Economic Development:

All Company /Small Businesses in Knighton, Employment, Industrial Zones, Grants, LDP, Information Technology

Environmental:

Public Toilets, Recycling Centre, Household Waste, Fly Tipping, Cemeteries, Housing, Social Care

Town Committees:

All town organisations

Finance Planning:

 All Council Members

All members were in favour of nominating their preferred options to the Clerk who will pass the information to the Mayor and Deputy Mayor to allocate Members to committees and agree dates for the respective meetings.

9. To confirm the Standing Orders as adopted January 2001(copy attached).

The Mayor agreed that he will have the Standing Orders updated and retyped.

Good Councillor Guide: Members noted receipt

10. Mayors announcements.

Councillor Andrews confirmed that he would be having a Civic Day in Knighton for the people of Knighton rather than a Civic Service.

He confirmed that he would have regular charity events in Town supporting Welsh Air Ambulance, Knighton First Responders, Guide Dogs for the Blind and Remembrance Day Poppy Appeal.

11. Emergency items.

April Accounts.

Members in future require more narrative detail with each payment made.

It was proposed by Cllr Mrs C Branford and seconded by Cllr M/s Sally Vaughan that the accounts were a true and accurate record.

Knighton Toilet Blocks

The Clerk confirmed that the Bowling Green Lane and Offa’s Dyke Toilet Blocks have been painted. However, in this work being carried out it had been identified that the roof on both the Bowling Green Lane and Knighton Car Park blocks were rotten and needed fixing. Quotes have been received by the Clerk In the sum of £1299 for covered roofing for the 2 blocks, scaffolding for Bowling Green block only £690  and for fixing roof, removing tiles batons and felt and replacing £1500.

It was proposed by Cllr Mrs K Plant and seconded by Cllr Mrs P Nicolson that the Bowling Green toilet block is handed back to Powys CC.

An amendment was proposed by B Rogers and seconded by Cllr C Bevan that the decision should be made by Environmental Committee. Voting took pace and the amendment was carried by12 votes to 2 (Cllr Mrs K Plant and Cllr P Nicolson).

Induction training 31st May 2017

All members to attend and the Clerk except for Cllr Mrs K Plant who has  a prior engagement.

Dementia Friendly Council

Members were all in favour of training to become dementia friendly at Gallery House.

Elan Valley Aqueduct Work

The Clerk read out a letter detailing progress on work being carried out in the Knighton Area.

Accounts 2016/17 Internal Audit Report

The Clerk read out the internal Audit report which had identified no significant problems.

Poetry Marathon 9th September

Request for funds referred to Economic Development Committee.

East Radnorshire Day centre

Comments noted by Members.

Relocation of Agricultural Building at Radnor Hills-Consultation and Publicity prior to making a Full Planning application.

All Members voted to discuss this matter when a full application comes to the Council.

Heart of Wales Line Trial

The Clerk read out the proposals which members were very enthusiastic about and all agreed that this matter should be discussed at the next Leisure committee.

Redevelopment of Tuffins site by Mid Counties Coop.

Members agreed because of the substantial development proposed that an emergency planning meeting is called for on Tuesday 30th May 6:30 pm at Offas Dyke centre.

 

Meeting Closed at 9:05 pm