"Tref-y-Clawdd" – The town on the Dyke

Meeting Minutes

Minutes of Full Council Meeting of Knighton Town Council on Tuesday 20th November 2018.

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Tuesday 20th November 2018 at 6:30 pm.

1 To receive apologies.

County Councillor A Williams

Members Present.

  • Cllr B Hyde
  • Cllr N Johns
  • Cllr M Harding
  • Cllr D Williams
  • Cllr T Sharp
  • Cllr B Andrews
  • Cllr M Vaughan
  • Cllr T Taylor
  • Cllr S Vaughan
  • Cllr R Williams
  • Cllr C Branford
  • Cllr T Clough

2 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

3 To receive and approve the minutes of the following meetings:

Full Council Minutes on 18th October 2018

It was proposed by Cllr B Andrews and seconded by Cllr M Harding that the minutes were a true and accurate record without amendments. All in favour.

4 Matters arising from the minutes:

a) Clerks oral progress Report.

Outdoor Equipment updates. -Final costs and date for installation

Equipment is installed and available for use.

Toilets-Not fit for purpose and Clerk waiting for costs of emergency works from James Merrell.

Recycling centre-update on movement of site

Town Clerk reported that Powys CC were considering closing all 42 bring sites and have green waste pick up at Kerbside. Await Consultation and check enthusiasm for a Cluster of community councils to do bring sites themselves.

Christmas Events Update.

 The main event will be on Sunday 9th December at the Community Centre with the lights being put on at 6 pm in Broad Street.

b) To receive any other relevant information from members.

Members have received several complaints from the public in relation to the closing off the old cemetery entrance. Clerk to contact Powys CC.

5 County Councillors Report

No Report from County Councillor Cllr Mrs A Williams.

6 Notice of Motion

Cllr B Andrews-introduction of Bye Laws and penalties

  • Members agreed to newgroup with Clerk in attendance comprising of members Andrews, Johns, Branford and Sharp

Cllr B Andrews-library grant

  • Deferred to later meeting

Cllr T Taylor-Cluster of Councils requiring upgrade of Heart of wales railway line

  • Members very supportive to Cllr Taylors proposal to have an extra train service on the Heart of Wales line

Cllr T Sharp-Need for double yellow lines from Tuffins up to Presteigne Road.

  • Clerk to organise meeting with Stephen Smith

Cllr T Sharp-Need for dropped kerbs by Boots, George and Dragon and bottom of Presteigne Road.

  • Clerk to organise meeting with Stephen Smith

Cllr B Andrews-Changes to deal with rural services

  • Clerk to identify key points in Auditors report and report to later Council meeting

7 Mayor’s communications.

Mayor’s engagements.

  • Successful Remembrance Day service

Mayor’s announcements

8 To approve the monthly accounts for October and to receive and approve monthly invoice payments for November 2018.

It was proposed by Cllr S Vaughan and seconded by Cllr B Andrews that the accounts are a true and accurate record. Members all in favour

9 Planning.

Application Ref:

Planning Pre Application for cattle shed at Hill House Farm,Knighton.

It was proposed by Cllr D Williams and seconded by Cllr C Branford to support the application. All in favour

10 Correspondence

Knighton and District Twinning Association-Naming of path on Bryn-y castell

Clerk to contact D Allday

11 Financial Assistance

Knighton Silver Band

Knighton Drop In

Members agreed to split the current balance of £660 equally between the above groups one half and keep the other half in balances.Knighton Silver Band agreed donation £170 and the same amount for Knighton Drop In.

12 Urgent Items

None

13 Staffing-Town Cleaner Issues-Private Session

Clerk reported the current situation with Brian and members accepted this. It was also agreed that the Mayor arrange a meeting with Cllr Rogers

 

Meeting Closed at 9:10 pm

Minutes of Full Council Meeting of Knighton Town Council on Thursday 18th October 2018

Held at the Offa’s Dyke Centre on Thursday 18th October 2018 at 6:00 pm.

6 members of the public in attendance.

Comments from Roy Evans – the potential closure of the bring site is a retrograde step which will lead to a huge increase in fly tipping.

Prior to the meeting Camilla gave a presentation on Community renewables and hoped that the Town Council will support this venture at the Community Centre.

Restorella put forward their case to promote Knighton with the production of a Love Knighton brochure and in addition produce a Love Knighton jute bag. This was well received by the Council and a donation will be considered later in the meeting.

Councillor Tina Sharp accepted the Oath of Office.

1 Attendance

To receive apologies.

  • Cllr D Williams
  • Cllr C Bevan
  • Cllr S Vaughan
  • Cllr T Clough
  • Cllr C Branford
  • County Councillor A Williams

Members Present.

  • Cllr B Hyde
  • Cllr N Johns
  • Cllr M Harding
  • Cllr B Rogers
  • Cllr T Sharp
  • Cllr B Andrews
  • Cllr M Vaughan
  • Cllr T Taylor
  • Cllr R Williams

2 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

3 To receive and approve the minutes of the following meetings:

Full Council Minutes on 19th September 2018

It was proposed by Cllr M Harding and seconded by Cllr B Andrews that the minutes were a true and accurate record without amendments. All in favour.

Planning Minutes on 5th September 2018

It was proposed by Cllr B Hyde and seconded by Cllr B Rogers that the minutes were a true and accurate record without amendments. All in favour.

4 Matters arising from the minutes:

(a)          Clerks oral progress Report.

Outdoor Equipment updates. -Final costs and date for installation

Equipment to be installed in the middle of November. The Clerk to write a letter of thanks to Angie Zelter for the hard work she contributed to this project.

Working group-update and use full meetings to schedule and kick start first meetings

Working Group Terms of Reference attached were recommended for approval.

Tennis Court changing rooms-Update on recent work and further requirements-to be used for storage site for workman Brian Paul.

Toilets-Not fit for purpose and therefore Cllr B Andrews to report on workplan for improvement

Town Clock-Update on repair work

Town Clerk reported that Clock now working after tinkering by visitor to the town.

Recycling centre-update on movement of site

Town Clerk reported that Powys CC were considering closing all 42 bring sites and have green waste pick up at Kerbside. Await Consultation and check enthusiasm for a Cluster of community councils to do bring sites themselves.

Christmas Events Update.

The main event will be on Sunday 9th December at the Community Centre with the lights being put on at 6 pm in Broad Street.

Snow Clearance

Shovels have been purchased and volunteers being sought

Town Council use of Social Media

After lengthy debate it was agreed that Tina Sharp set up a Knighton Town Council Facebook page only for information with no interaction.

Knighton Safe Routes

Dave Allday was keeping Knighton Town Council up to date with developments which was very satisfying.

b) To receive any other relevant information from the members.

Cllr R Hyde asked about the progress towards a standalone cash machine. Still ongoing with County Councillor.

Cllr R Williams-reported that Museum closed from end of October till end of March 2019.

5 County Councillors Report

Dates for Mid and West Wales Fire Service review passed around. Report of cemetery wall for information tabled.

Report from County Councillor Cllr Mrs A Williams.

6. Notice of Motion

  • Cllr T Sharp-poor pavement surface and lack of dropped kerbs at Fronhir

Clerk to organise site meeting

  • Cllr N Johns-Christmas lunch

Agreed Wednesday 19th December at the Banc-Members to notify Mayor of choices.

  • Cllr N Johns-Signage to identify businesses in High Street

Withdrawn

  • Cllr B Andrews-introduction of Bye Laws and penalties

Agreed to set up Working group to discuss the above

  • Cllr B Hyde-Role of CAB in Knighton

Deferred to later in the meeting

7 Mayor’s communications.

Mayor’s engagements.

Judging Cake Competition on 20th October

Mayor’s announcements

8 To approve the monthly accounts for September together with projected spend at half year and to receive and approve monthly invoice payments for October 2018.

A lengthy debate took place. Cllr Rogers was very much of the opinion that the accounts were not easy to read and understand. Cllr Taylor admitted that he was not very good at understanding accounts but had no problem with the accounts or the projected spend to end of current financial year.

No members supported Cllr Rogers views and it was proposed by R Williams and seconded by B Andrews that the Accounts and half year budgetary control were accepted.

9. Planning.

Application Ref: 18/0700/TRE Grid Ref: E: 328381 N: 272165 Proposal: Application for works to trees within a conservation area Location: Larkey Cottage, 13 The Cwm, Knighton Powys LD7 1HF

It was proposed by Cllr B Andrews and seconded by Cllr N Johns to support this a application. All in favour.

Application Reference: 18/0744/FUL Grid Reference: E:329331 N: 272000 Proposal: Erection of an extension to veterinary surgery to provide lambing room Site Address: Border Veterinary Centre, Pontfaen Close, Knighton, Powys LD7 1HP

It was proposed by Cllr B Andrews and seconded by Cllr N Johns to support this a application. All in favour.

10 Correspondence

a)            Powys Samaritans-Members noted opening in Llandrindod wells

b)            Royal British Legion-Remembrance Parade-Members noted

c)            Shropdoc changes-Members noted

d)            Llanfair Waterdine W I -managing trees-members noted

11 Financial Assistance

a)            CAB

Donation will be considered if outreach assistance given in Knighton. Clerk to validate.

b)            Knighton FC under 8 Football team

It was proposed by Cllr N Johns seconded by Cllr B Andrews to give a donation of £200. All in favour.

c)            Christmas Craft Sessions for Children at the Library.

It was proposed by Cllr N Johns and seconded by Cllr T Taylor to give a donation of £100. All in favour.

d)            Knighton under 5’S

 It was proposed by Cllr B Rogers and seconded by Cllr M Harding to give a donation of £300. All in favour.

12 Urgent Items

Clerk to check the possibility of a bus shelter on Presteigne Road

Matter of overhanging trees brought to the table by Cllr Vaughan.Members all agreed that this was a neighbour dispute and Knighton Town Council should not get involved

Meeting Closed at 9:10 pm

COUNCIL MEETING AGENDA – 6.00pm. 18th October 2018. Offa’s Dyke Centre

Dear Councillor

You are hereby summoned to attend a Full Council Meeting of Knighton Town Council in the Knighton Room at the Offa’s Dyke Centre, Knighton on Thursday 18th October 2018 at 6:00 pm for transacting the business below. The Declaration of Interest Forms will be available at the start of the meeting.

Mr N. King,  Town Clerk.
 

The first ten minutes will be allowed to receive issues from members of the public; these may be considered at a later meeting.

  • Update from Camilla on Community renewables. (10 Minutes)
  • Presentation by Restorella on Knighton Bag Scheme (10 Minutes)

 

COUNCIL MEETING AGENDA – 6:30 p.m. 18th October 2018.

1. To receive apologies.

 

2. To receive declarations of interest.

Members are requested to declare any personal and/or prejudicial interests they may have in matters to be considered at this meeting in accordance with the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008.

 

3. To receive and approve the minutes of the following meetings:

Full Council 19th September 2018.

Planning Committee 5th September 2018

 

4. Matters arising from the minutes:

To receive the Clerk’s oral progress report.

  • Outdoor Equipment update. -Final costs and date for installation
  • Working groups-Terms and reference
  • Pavilion 
  • Town Clock-Update on repair work
  • Recycling centre-update on movement of site
  • Christmas events update
  • Snow Clearance update
  • Update on Town Council and Councillors use of Social Media
  • Knighton Safe Routes

To receive any other relevant information from members.

 

5 County Councillors Report

Report from County Councillor Cllr Mrs A Williams.

 

6. Notice of Motion

  1. Cllr T Sharp-poor pavement surface and lack of dropped kerbs at Fronhir
  2. Cllr N Johns-Christmas lunch
  3. Cllr N Johns-Signage to identify businesses in High Street
  4. Cllr B Andrews-introduction of Bye Laws and penalties
  5. Cllr B Hyde-Role of CAB in Knighton

 

7 Mayor’s communications.

Mayor’s engagements.

Mayor’s announcements

 

8 To approve the monthly accounts for September

together with projected spend at half year and to receive and approve monthly invoice payments for October 2018.

 

9 Planning.

Application Ref: 18/0700/TRE Grid Ref: E: 328381 N: 272165 Proposal: Application for works to trees within a conservation area Location: Larkey Cottage, 13 The Cwm, Knighton Powys LD7 1HF

Application Reference: 18/0744/FUL Grid Reference: E:329331 N: 272000 Proposal: Erection of an extension to veterinary surgery to provide lambing room Site Address: Border Veterinary Centre, Pontfaen Close, Knighton, Powys LD7 1HP

 

10 Correspondence

  • Powys Samaritans
  • Royal British Legion-Remembrance Parade
  • Shopdoc changes
  • Llanfair Waterdine W I -managing trees

 

11 Financial Assistance

  • CAB
  • Knighton FC under 8 Football team
  • Christmas Craft Sessions for Children at the Library.
  • Knighton under 5’S

 

12 Urgent Items

 

Minutes of Full Council Meeting of Knighton Town Council on Wednesday 19th September 2018

Held at the Offa’s Dyke Centre on Wednesday 19th September 2018 at 6:00 pm.

Two members of the public in attendance.

Prior to the meeting commencing Vincent Goodwin and David Allday Powys County Council Officers gave an update on the Active Travel Scheme and answered queries from both a member of the public and members. (see attached maps of Scheme)

 Members of the public had no further comments or questions on other matters

1. Attendance:

To receive apologies.

  • Cllr D Williams
  • Cllr R Williams

Members Present.

  • Cllr B Hyde
  • Cllr N Johns
  • Cllr M Harding
  • Cllr B Rogers
  • Cllr S VaughanCllr
  • C Branford
  • Cllr B AndrewsCllr
  • T Clough
  • Cllr M Vaughan     

2 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

Cllr S Vaughan and Cllr B Andrews in relation to financial assistance to the Museum for restoration of the 19th century Map.

3 To receive and approve the minutes of the following meetings:

Full Council Minutes on 18th July 2018

It was proposed by Cllr M Harding and seconded by Cllr N Johns that the minutes were a true and accurate record with amendments. All in favour.

Full Council Minutes on 8th August 2018

It was proposed by Cllr B Hyde and seconded by Cllr S Vaughan that the minutes were a true and accurate record with amendments. All in favour.

4 Matters arising from the minutes:

(a)          Clerks oral progress Report.

Outdoor Equipment updates – Final costs and date for installation

Equipment to be installed at the end of October

Working groups –

Update and use full meetings to schedule and kick start first meetings

Clerk to produce terms of reference of working groups and set up dates for 7 working groups on Monday nights

Tennis Court changing rooms- update on recent work and further requirements-

Painted by Cllrs Harding, Johns and Bevan together with Dave Alker. Further upgrades for Brian Pauls store to be discussed at working group.

Town Clock- Update on repair work

Town Clerk still awaiting update on repair work required from Neil Clutton.

Recycling centre-update on movement of site

Town Clerk read out letter from Council Employee Laura Samuel on recent site meetings and proposed actions. Members agreed to meet with Laura Samuel, County Councillor Phyl Davies Ashley Collins and Vincent Goodwin. Clerk to organise meeting

Website Development and progress with new website

Members agreed that Cllr T Clough will update the website in future

b) To receive any other relevant information from the members.

  • Cllr R Hyde asked about the progress towards appointing a Deputy Town Clerk. The Mayor reported that this was still under consideration and the two applicants so far were not up to standard.
  • Cllr R Hyde asked if the Council intended to take further action in respect of the former Library building in West Street. Property on the market circa £80000
  • Members agreed that the Town Council must improve its relationship with our County Councillor. It was decided that the Mayor discuss this with our County Councillor to resolve any issues on an informal basis.
  • Cllr T Taylor was reprimanded for using inappropriate language and made a verbal apology straightaway.

5 County Councillors Report

Report from County Councillor Cllr Mrs A Williams.                                  

No report.

6 Notice of Motion

Cllr B Rogers-Town Council and Councillors use of Social Media

Agreed that Cllr Rogers contact Tracey Price on how Presteigne Town Council Facebook page works.

Cllr C Branford-State of Pavements in Broad Street and Knighton traffic problems

Clerk to write to County Councillor to see if the work can be done and part of the current upgrade in Broad Street Knighton.

Cllr B Andrews-Christmas Events.

Agreed to meet at the Community Centre to organise Christmas party for Sunday 9th December together with switching of the lights. In addition, it was agreed that small Christmas trees would be purchased to be distributed around Town.

Cllr N Johns-Snow Clearance and support

Knighton Town Council would support this venture and was willing to work with Louise Hardwick and Powys CC to get the project up and working for this winter. Clarification needs to be agreed in relation to insurance liability under the sheriffs and deputies’ scheme.

7 Mayor’s communications.

Mayor’s engagements.

Knighton TC wreath laying to commemorate the Battle of Britain by Deputy Mayor on Sunday 16th September               

Mayor’s announcements

Leaflet available in relation to Fracking in Wales

Knighton literacy festival every Tuesday in October

8 To approve the monthly accounts for July/August 2018 and to receive and approve monthly invoice payments for September 2018.

It was proposed by Cllr S Vaughan and seconded by Cllr M Harding that the account is a true and accurate record. All in favour.

It was also agreed to give monthly update on Council spend against Budget.

9 Planning.

a)  None.

10 Correspondence

  • Request for funds to restore map of Knighton held by Museum group.

It was proposed by Cllr N Johns and seconded by Cllr T Clough to donate £250. All in favour.

  • Knighton Woodland Tots

 It was proposed by Cllr M Harding seconded by Cllr B Rogers to offer financial support to the above organisation. All in favour.

It was proposed by Cllr M Harding and seconded by Cllr T Clough to donate

 £100. All in favour.

11 Urgent Item

Clerk to write letter to Western Power and Steve Rowlands contractors on the hard work to get the work done as quickly as possible on civil engineering work at the top of Broad street and High street.

Minutes of Planning Committee Meeting of Knighton Town Councilon Wednesday 5th September 2018

Held at the Offas Dyke Centre on Wednesday 5th September 2018 at 6:30 pm.

1.  Attendance

To receive apologies.

  • Cllr Mr M Harding
  • Cllr C Bevan
  • Cllr Ms S Vaughan

Present:

  • Cllr D Williams
  • Cllr Mrs C Branford
  • Cllr Mr R Hyde
  • Cllr T Clough
  • Cllr N Johns
  • Cllr B Andrews
  • Cllr R Williams
  • Cllr T Taylor
  • Cllr B Rogers
  • Cllr M Vaughan

2 To receive declarations of interest.

None

3. Acceptance of Office: Councillor for South East Ward – Mark Vaughan

Mark Vaughan read out his acceptance of Office and is formally a Knighton Town         Councillor for the South East Ward.

4. Planning

To consider the following applications: –

Application Reference: 18/0323/FUL Grid Reference: E:329081 N: 272032

Proposal: Full: Installation of a cycle footpath and extension and alterations to the cark park Site Address: Access Road & Car Park Between Knighton Football Ground & Cricket Club, Knighton, Powys, LD7 1HP

D It was proposed by Cllr B Andrews seconded by Cllr B Hyde to support this a application.  All in favour.

Planning (Listed Buildings and Conservation Areas) Act 1990 Consultation

Application Reference: 18/0342/LBC Grid Reference: E:328599 N: 272297 Proposal: LBC: Proposed internal and external alterations to provide 4 flats and a shop unit Site Address: 3 Broad Street, Knighton, Powys , LD7 1BL

It was proposed by Cllr N Johns seconded by Cllr B Rogers to support this a application. All in favour.

Application Ref: 18/0358/TRE Grid Ref: E: 328265 N: 272325 Proposal: Proposed felling of a diseased Weeping Willow in a conservation area Location: The Laurels, Penybont Road, Knighton Powys LD7 1HB

It was proposed by Cllr T Taylor seconded by Cllr R Williams to support this a application. All in favour.

5. Urgent Items.

External Audit Report from Grant Thornton for 2017/18

The Clerk read out the report with the audit certificate. The report identified the following concerns:

 Box 14 on the Final claim -Trust Fund disclosure was answered No when it should have been N/A

The number of days the exercise of Electors rights was not adhered to and should be in future years.

Members noted.

 

NHS Future Fit

 NHS are proposing to change the hospital services provided at the Royal Shrewsbury Hospital and the Princess Royal Hospital, Telford, so that:

  • one hospital provides emergency care services (including women and children’s inpatient services) and
  • the other hospital provides planned care services.
  • Both hospitals would have an Urgent Care Centre that is open 24-hours a day, seven days a week.

Member by a 6 to 3 Vote to support Option 2 which Is that The Royal Shrewsbury Hospital to become the Planned Care site and the Princess Royal Hospital to become the Emergency Care site.

Museum Map

Members agreed to discuss the restoration of this map by offering a possible donation at Full Council in September.

Snow Patrol

Members to consider at a later date to give a donation to this project which is being supported by PAVO

Speed Bumps Outside School

Clerk to arrange meeting with Dave Allday ASAP

Clock Tower

Clerk to check with Neil Clutton on repair of Clock

Stand Alone ATM near Clock Tower

Clerk to check if this is feasible with Powys County Council

 

Meeting Closed at 7:40 pm

 

Minutes of Full Council Meeting of Knighton Town Council on Wednesday 8th August 2018

Held at the Offa’s Dyke Centre on Wednesday 8th August 2018 at 6:00 pm.

One member of the public in attendance.

1 Attendance:

To receive apologies.

  • Cllr T Clough

Members Present:

  • Cllr B Hyde
  • Cllr B Rogers
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr T Taylor
  • Cllr B Andrews
  • Cllr C Bevan

2 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

  • None.

3 Future of Knighton Bring Site:

The Clerk confirmed the following in relation to the future of the bring site with Powys County Council employee Ashley Collins:

  • The glass facility may be withdrawn soon at the bring site because the facility is available at kerbside
  • The paper/cardboard is unlikely to be withdrawn soon at the bring site because the capacity is not available at kerbside
  • In relation to the green bins Powys County Council will do a full consultation with the public before they are removed. If they are removed the alternative would be to have kerb side green bins which will have a cost of £30/£40 per anum.
  • Members also noted that Powys CC would not be moving the bring site from its existing place to the other side of the car park because of the future uncertainty and the prohibitive cost of between £10-£15k

4 Planning.

  1. Application Ref: P/2018/0719  Grid Ref: 328598.56/272295.74

Proposed internal alterations and part conversion  of a commercial premise into four flats and internal redesign of existing shop unit at 3 Broad Street Knighton Powys

It was proposed by Cllr N Johns and seconded by Cllr C Branford to recommended approval of this application subject to the commercial shop front remaining. Members all in favour.

5 Urgent Items

  • The Clerk confirmed that National Lottery Awards for All scheme have agreed to fund the siting of 4 outside exercise machines at Offa’s Dyke centre. Clerk to inform members of full cost of scheme.
  • Knighton in Bloom presentation took place at the George and Dragon on Sunday 5th August.
  • Results of South East Ward-Nominees R Bright 25 P Andrews 39 D Alker 70 and successful nominee M Vaughan with 151 votes. The Clerk confirmed that an election will take place in the Central ward at the beginning of September.
  • Clerk asked to report street lights 25,26,27, and 28 not working in West Street Knighton.
  • A number are working groups will be called In August to get things going 

Meeting Closed at 7:05pm

Minutes of Full Council Meeting of Knighton Town Council on Wednesday 18th July 2018

Held at the Offa’s Dyke Centre on Wednesday 18th July 2018 at 6:30 pm.

 No members of the public in attendance.

1 To receive apologies.

  • Cllr B Rogers

2 Members Present.

  • Cllr B Hyde
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford           
  • Cllr T Taylor
  • Cllr B Andrews
  • Cllr C Bevan
  • Cllr T Clough
  • Cllr D Williams

3 Declarations of   Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

4 To receive and approve the minutes of the following meetings:

Full Council Minutes on 20th June 2018

It was proposed by Cllr M Harding and seconded by Cllr N Johns that the minutes were a true and accurate record. All in favour.

5 Matters arising from the minutes:

To reeive the Clerk’s oral progress Report.

A Website Development and progress with new website

Cllr Harding gave an update on the progress of the website which is nearing  completion and asked all members to have a go at accessing this website. It was proposed by Cllr Harding and seconded by Cllr N Johns that the sum of £20.00 is payed to Upperbridge to put a redirection notice on the website “Knightontown.net”

B Outdoor Equipment update.

The Clerk confirmed receipt of 3 payments £500.00 from Cllr R Williams, £2,000.00      from Radnor Hills and £400.00 from North Midlands construction. The bid for awards for all grant for £10,500.00 has not yet been determined.

C Barclays Bank plc/Cash machine

Knighton Town Council has written to Barclays bank suggesting a hole in the wall cash machine at the former HSBC bank site. This has been agreed by the owners and the Clerk will update in the future. In addition, the Clerk is awaiting information on having a stand-alone cash point to be placed near the clock tower. Updates to be given at the September meeting.

D Refuse in Church street

After contacting Powys County Council, it has been agreed that the waste is picked up in this area every Monday. It was also agreed that the residents should be written to confirming the Monday pick up for normal waste and Thursday continues for recyclable waste.

E Working groups

  • It was proposed by Cllr M Harding and seconded by Cllr N Johns of the following short term working groups are set up.
  • Toilets with members C Bevan, Cllr M Harding, Cllr B Andrews, Cllr T Clough, Cllr D Williams and Cllr N Johns
  • Use of former tennis Court site With Cllr D Williams, Cllr B Hyde, Cllr C Branford, Cllr N Johns, Cllr S Vaughan and Cllr C Bevan
  • Pavilion with Cllr S Vaughan, Cllr D Williams, Cllr B Andrews, Cllr C Branford and Cllr N Johns
  • Town plan terms of reference with Cllr D Taylor, Cllr B Andrews, Cllr M Harding, Cllr B Hyde, Cllr S Vaughan and Cllr N Johns
  • Signage/Benches with Cllr S Vaughan, Cllr N Johns, Cllr D Williams, Cllr M Harding, Cllr R Williams and Cllr C Branford.
  • It was proposed by Cllr T Taylor and seconded by Cllr R Williams to set up the following long term working groups.
  • Transport and trains with Cllr R Williams, Cllr C Branford, Cllr S Vaughan, Cllr T Taylor and Cllr B Andrews
  • It was proposed by Cllr C Clough and Cllr N Johns to set up the following long term plans working group.
  • Business Units with Cllr T Clough, Cllr M Harding, Cllr N Johns, Cllr C Bevan, Cllr C Branford and Cllr C Vaughan.

It was proposed by Cllr B Andrews and seconded by Cllr S Vaughan that the Clerk is in attendance for all these working groups and would also call the meetings. An amendment was that the Clerk did not need to be at the meetings and the minutes would be taken by a member of the said meeting but the Clerk to call the meetings. This amendment was proposed Cllr M Harding and seconded by Cllr T Clough. Voting took place and the amendment was carried by 7 votes to 4.

F Use of Former Tennis Court Site

This to be agreed by the new working group

G Former Library site West Street Knighton

The Clerk to write to Powys County Council to ask if there is an opportunity still for Knighton Town Council to purchase the library site or use the building for the Town Council.

H Deputy Town Clerk

The mayor reported the applications have been received and are currently being looked at. A report will come back to the table in September.

I Toilets

Vandalism continues to be a problem and the bowling green lane toilets have currently been blocked and out of use.

J To receive any other relevant information from the members.

The Clerk reported that the date of the presentation for Knighton in Bloom would be the 5th August at 3pm at the Red Lion (to be confirmed by Cllr N Johns)

5 County Councillors Report

Report from County Councillor Cllr Mrs A Williams.

  • No report.

6 Notice of Motion

  • Cllr B Rogers-Town Council and Councillors use of Social Media – Deferred to next meeting.
  • Cllr C Branford/Cllr B Rogers-Condition of Town Clock. – Clerk to approach Powys County Council and Cadw for funding to improve the town clock.
  • Cllr C Branford-State of Pavements in Broad Street and Knighton traffic problems – Clerk to write to County Councillor to see if the work can be done and part of the current upgrade in Broad Street Knighton.
  • Cllr T Taylor-Public Footway between Knighton and Knucklas. – It was agreed that the Clerk was to contact D Allday in relation to this matter and the safer routes scheme near the school.
  • Cllr B Andrews – Fly Tipping – It was agreed that the Clerk approach Cllr P Davies portfolio member for this area to meet with the town council about our concerns.
  • Cllr B Andrews – Christmas Events. – This is to be put on the agenda for the September meeting.
  • Cllr S Vaughan-Caine’s yard. – It was agreed that the Clerk contact M Caine to have a meeting next week to discuss this issue.
  • Cllr N Johns-School Representative – With the resignation of Cllr C Branford it was proposed that Cllr B Rogers be the school representative. Members in favour.

7 Mayor’s communications.

Mayor’s engagements:

  • Knighton Primary school 5th July
  • Rotary Event with Deputy Mayor 10th July

Mayor’s announcements:

Civic Service-15th July 10:30am

8 To approve the monthly accounts for June 2018 and to receive and approve monthly invoice payments for July 2018.

It was proposed by Cllr S Vaughan and seconded by Cllr R Williams that the account is a true and accurate record. All in favour.

9 Planning.

  1. Application Ref: P/2018/0676

Erection or a building to cover a muck store at Grove Farm, Knighton.

It was proposed by Cllr N Johns and seconded by Cllr M Harding to recommend approval of this application.

10 Correspondence

  • Dyfed Powys Police invitation. – The Clerk read out a letter from Inspector Pittgiving an invitation to Knighton Town Council to visit 101 reception area at Carmarthen. Members did not wish to travel this far for such a meeting. 
  • Election for South East Ward – The Clerk confirmed that an election would take place on he 2nd August with 4 candidates namely D Alker, Mark Vaughan, Roger Bright and Pam Andrews.
  • Vacancy in Central ward – The opportunity for 10 signatories for an election for this ward closes on the 31st July 2018.
  • Use of Cenotaph area on show day 25th August 2018 – Members agreed for music to be played on the cenotaph on show day.

11 Urgent Items

Private session

Meeting Closed at 9:25pm

Minutes of Full Council Meeting of Knighton Town Council on Wednesday 20th June 2018

Held at the Offa’s Dyke Centre on Wednesday 20th June 2018 at 6:30 pm.

1 To receive apologies:
Cllr C Bevan Rogers Williams P Nicholson and County Councillor A Williams

2 Members Present.

  • Cllr B Hyde
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor
  • Cllr T Clough

3 Declarations of Interest:

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

Cllr M Harding in relation to planning application P/2018/0583.

4 To receive and approve the minutes of the following meetings:

Full Council AGM Minutes on 16th May 2018
It was proposed by Cllr M Harding and seconded by Cllr N Johns that the minutes were a true and accurate record. All in favour.

Full Council meeting on 23rd May 2018
It was proposed by Cllr M Harding and seconded by Cllr S Vaughan that the minutes were a true and accurate record. All in favour.

Full Council Private meeting on 23rd May 2018
It was proposed by Cllr S Vaughan and seconded by Cllr B Andrews that the minutes were a true and accurate record. All in favour.

5 Matters arising from the minutes:

To receive the Clerk’s oral progress report:

A. Website Development and progress with new website
Cllr M Harding confirmed that the new website was almost ready, and the Clerk confirmed that one months’ notice to Upper Bridge limited had been done. Members agreed to request that Upper Bridge Ltd put a note of redirection on the old website to the new one. Cllr Harding also confirmed that to put the existing minutes onto the new website was time consuming, The Clerk agreed to help and put the word document minutes on a memory stick for Cllr Harding. The Mayor thanked members for all their time and effort in getting the new website to this stage and he gave a special thankyou to Cllr Harding for the effort and time he has spent on the project.

B. Outdoor Equipment Update
The Clerk reported that a meeting had taken place between Cllr P Nicolson, Angie Zelter Steve Gealy and the Clerk at the Offa’s Dyke site. The equipment and location were authorised by Steve Gealy. In addition, Cllr R Williams has given a donation of £500 and Radnor Hills have offered £2000 grant. At the same time the Council have lodged a bid of just over £10000 to the Awards for All Lottery funding Scheme
The Clerk was instructed to contact Liz Trow from Powys CC for additional funding streams.

C. Barclays Bank Broad Street Knighton
A meeting is to take place at the Offices of AM Kirsty Williams on 5th July. The Mayor asked members for their input prior to the meeting and was adamant to at least keep the cash point open
Clerk to contact Co-op if they are still considering an outside cash point.
Discussion took place for alternatives to the Banks including Credit Unions.

D. Clerk to organise meeting with Severn Trent re the possibility of grants available

6 To receive any other relevant information from members.       
Cllr T Taylor distributed his bus users survey.

7 County Councillors Report
Report from County Councillor Cllr Mrs A Williams:

June 2018.
I hope this finds you all well. As I’m sure you have noticed the work on the electric has started, I’m afraid most of the summer we have road works going on.
The work on Ludlow road starts on the 23rd of July, it will be on going for 20 weeks. finishing in December, all being well.
The zebra crossing and work on the school entrance will be first, so it can be finished for the start of the new school year. We are losing most of the green kerbs to make space for the cycle lane and disabled paths. Also, it is very against the law to park on cycle lanes.  This will be monitored by the parking staff and fines given where appropriate.
We are getting a new look to the football club and Presteigne Rd, the roads have had no design change since the 70s. This will go on to the community centre with a red walk way to the bus stops. We are getting new bus shelters.
Next year we are looking at a new cross road with a proper crossing at the coop. Also, a new route and roads to the train station. This will make walking around town much safer.
I have been working with the design team on the old library site. This is a slow but steady project on going.
I have spoken to the chair of the committee that investigates empty buildings and unkempt properties. I have asked them to investigate the fact that the Knighton hotel is empty, and to speak to the company involved about it. They are looking in to the Radnor arms in Presteigne at the same time.
I have asked that committee to also investigate the old factory site for new small workshops with attached housing. This is very much needed in town, workshops of all sizes are needed. I have asked for feedback asap they are meeting next month so I will maybe have something to tell you then.
I have been talking to am Kirsty Williams about the bank problems now. We have a meeting on the 5th of July. I hope one of you as town council will be able to go.
The meeting is with two members of the welsh banking department of Barclays Bank plc and is in Brecon.  fear we will be unable to keep it open, but I think a Mobile bank could be the answer for all the sites, we have spoken about this, we will be trying of course to keep the site open in town which is the first choice.
Yesterday I went to represent Powys in a scrutiny meeting in Monmouthshire. It was a great meeting and very informative.
I attended a meeting in pen y bont at which I meet our new high ways officer for town his name is Ted very nice bloke and very helpful.
I also enjoyed my day in the museum trying to be helpful.
The meeting with inspector Pitt is to be on the 29th June, I would like to extend the invitation to town council to come with the community centre committee. The meeting is to be at the police station in Llandrindod wells at 7pm.
I now am asking if any or all of you could support the Offa’s Dyke Centre by becoming members. They have lost a lot of money as there is now no tourist info centre there or in town.
We can’t afford to have this centre closed in town. what an eyesore that would be.
Next year they are having an arts festival in and around the Offa’s dyke the trust has been formed for 50 years. the festival will be the first weekend of May along with their AGM. It will be for four days. there will be lots of walks too.
Thank you for your time. please ring or message me if you need me yours Cllr Ange Williams

8 Notice of Motion
A. Cllr B Hyde-the positioning of the Councils notice board and Openness at Council Meeting
Cllr Hyde felt that additional notice boards should be available in addition to the current one. He also felt that members of the public should be able to speak at the commencement of the Council meeting. It was agreed that the working group on notice boards would consider more notices and the Clerk was asked to put a 15-minute slot on the agenda for the July meeting with no individual speaking for more than 3 minutes. Cllr Hyde also proposed that the partition door should be kept open as the meeting is open to the public. This said the public notice of meetings was inadequate and if meetings with the say the Police Commissioner should be advertised by way of flyers in addition to the notice board and website.

B. Cllr C Branford-Refuse Problems in Church Street Knighton
The Clerk was asked to contact the Environmental department of Powys CC to try and resolve this matter

C. Cllr N Johns-Introduction of Working Groups.
Members agreed the reintroduction of Working groups to look at 1 topic only and report to full council for decisions to be made on their findings.

Format and regularity of meetings and recording of minutes to be agreed at July meeting.

Short Term:

  • Toilets
  • Pavilion/Tennis Courts

Medium Term:

  • Town Plan
  • Signage and Benches

Long term:

  • Business Units
  • Transport
  • Parks and gardens

D. Cllr C Branford – Use of Former Tennis Court Site
The Clerk was asked to get from Knighton Sports Assoc a resolution. What they need to do at this site and the minute agreeing to this and a copy of its constitution.

E. Cllr T Taylor – HEART OF WALES LINE FORUM AGM
4th June 2018 – Report
I didn’t know what to expect at this meeting. Their stated aims are: “The objectives of the Forum shall be to secure, in conjunction with governmental, rail industry, local authority and other interested parties, the retention, development and promotion of the Heart of Wales Railway Line (Shrewsbury – Llandrindod – Llandovery – Swansea).
The meeting consisted mainly of reports:
1.HoWLTA: Triumphed the announcement of an extra train due in 2022. (This is despite their ineffectual lobbying not because of it!)
2.Trail Report: I asked why the Craven Arms – Knighton section is not waymarked into Knighton and the last waymark is at the western end of Bucknell Woods. The reason being that Powys does not allow trail marking in the county apart from Offa’s Dyke Path and Glyndwr’s Way. There was a County Councillor and Powys officer (both came by car) at the meeting and they said they would take it up.
3.Network Rail: Seem intent on introducing as many speed restrictions as they can on spurious safety grounds. (The 5mph restriction ¼ mile south Dolau can only be lifted if a telephone is installed – cutting the overgrown hedge down to improve visibility doesn’t seem to be an option!)
4.Arriva Trains Wales: (in charge until October) are putting on the steam train; Birmingham to Carmarthen and return on 7th July. Looks like it is going to be financially successful. Could lead the way to regular steam under new franchise. Overcrowding: problem with stock is – there is none! Austerity cutbacks in electrification not only means there are sidings full of new electric trains that cannot be used, the diesels they were to replace cannot be cascaded – used to replace older trains on other lines
5.Welsh Government: Transport is being devolved and there is to be a huge investment in public transport over the next five years. Besides our extra train in 2022, we are getting refurbished class 170s (they’re great!). Also want more public transport integration, free travel for accompanied U-11s, free off-peak travel for U-16s and half price for U-18s. Some concern was expressed by some members about U-16s having free travel. Note. The extra train for our line sounds great but the Cambrian is going to full hourly.See: tfw.gov.wales

I got chance to have a say in AOB. Many said, including HOWLTA, said that this is what they had been lobbying for anyway, quoting “Frequent, Faster, Better Trains”. However, they might say this is what they want but they still want every train to stop at every station.
After the meeting was over I got talking to the Arriva man. He said he’d proposed the same plan and it had got voted down. He said this lot would not accept any skipping of stations – even Sugar Loaf, which averages just two passengers per week. He also said he’d put forward a plan involving turn back at Craven Arms and Llanelli, which would have given us six trains in each direction each day, but this was turned down by the Forum as they insist on every train travelling the full distance between Swansea and Swansea. We’ve work to do!
First thing is we need a vote. Subscription is £100 per year. Powys have not paid. No pay, no vote.
We need to know who the modernisers and dinosaurs are then vigorously argue the case for a railway that serves the needs of our communities. Also it’s no good Powys sending people by car – they have no incentive to argue for improvements if they don’t see how bad it is! (I had a 3 hour wait for the train home!)
Cllr. Tom Taylor

F. Cllr P Nicolson-Smells from Caine’s
Cllr Nicholson not in attendance therefore deferred

9 Mayor’s communications:

Mayor’s engagements:
Knighton Primary school 5th July
Rotary Event with Deputy Mayor 10th July

Mayor’s announcements
Civic Service – 15th July 10:30am
Active Travel update
Await meeting with Dave Allday
Knighton in Bloom Awards – 5th August at  venue to be agreed.

10 To approve the monthly accounts for May 2018 and to receive and approve monthly invoice payments for June 2018.
It was proposed by Cllr M Harding and seconded by Cllr N Johns that the account is a true and accurate record. All in favour.

11 Planning.
a) Application Ref: P/2018/0583
Grid Ref: 328041.9/272163.72 for Householder: Demolition of the existing garage and conservatory and erection of single storey extensions including construction of a link attached garage at The Toot, Garth Lane, Knighton, Powys
It was proposed by Cllr S Vaughan and seconded by Cllr N Johns to recommend approval of the application. Members all in favour.

12 Correspondence
Royal British Legion request for stall on Brookside Square on 30th June 2018. Members agreed.

13 Urgent Items
Cllr R Hyde – Notice of Knighton Festival Day at Offa’s Dyke on Sunday 29th July
Members noted

Meeting Closed at 8:50 pm

Minutes of Full Council Meeting of Knighton Town Council Wednesday 23rd May 2018

Held at the Offa’s Dyke Centre on Wednesday 23rd May 2018 at 6:30 pm.

1 To receive apologies.

None.         

2 Members Present.

  • Cllr B Hyde    
  • Cllr D Williams
  • Cllr R Williams
  • Cllr B Rogers
  • Cllr N Johns   
  • Cllr M Harding
  • Cllr S Vaughan           
  • Cllr C Branford
  • Cllr B Andrews           
  • Cllr T Taylor   
  • Cllr P Nicolson           
  • Cllr T Clough
  • Cllr K Plant     
  • Cllr C Bevan

3 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.
None.

4  To receive and approve the minutes of the following meetings:

  • Full Council Private on 21st March 2018.
    It was proposed by Cllr S Vaughan and seconded by Cllr C Branford that the minutes were a true and accurate record. All in favour.
  • Full Council Minutes on 18th April 2018
    It was proposed by Cllr S Vaughan and seconded by Cllr D Williams that the minutes were a true and accurate record. All in favour.
  • Full Council meeting on 23rd April 2018
    It was proposed by Cllr B Andrews and seconded by Cllr D Williams that the minutes were a true and accurate record. All in favour.

5  Matters arising from the minutes:
– Cllr B Andrews asked the Council to make sure that when courses are booked by the clerk members should not indicate acceptance and then fail to turn up to the training event. Members were all in favour and will ensure this does not happen in the future.

To receive the Clerk’s oral progress report.

– Toilets – Numerous issues from members of the public and report from Clerk on vandalism and other issues. Items for consideration from Cllr K Plant
Cllr K Plant confirmed that she had made several personal goals after being elected onto Knighton Town Council. These goals had not been met and handed her resignation letter to the Mayor N Johns and congratulated both the former Mayor and Deputy Mayor on there efforts over the last 12 months. She wished the new Mayor and Deputy Mayor the best for the next 12 months. Members accepted her resignation and wished her well and she left the chamber.

The Mayor accepted that there continues to be problems in running the 3 toilet blocks in Knighton,but felt that a working group just tackling toilets was the way forward to reduce vandalism, improve facilities within the blocks etc etc. The Clerk confirmed that the 3 toilet blocks were on licence up to 31st March 2019.Members wait the findings of the working group.

– Former tennis court site and way forward from the Mayor Cllr N Johns.
The Clerk confirmed that the current lease lasts til 2021.Powys CC were happy to offer Knighton Town Council a further 21/25-year lease but would not offer this to Knighton Sports Association. The Mayor was of the opinion the site needs to be developed with maybe a weekly market/car boot sale and asked that this item is put on the June agenda.  

– Update on H R Policy suite from One Voice Wales
The Clerk confirmed that the adopted HR policies from One Voice wales have been sent to all members. If members are unable to open the attachment, then they should contact the Clerk

– Website Development and progress with new website
Cllr M Harding confirmed that the new website was almost ready and the Clerk should offer one months’ notice to Upper Bridge limited

– Visit of Police Commissioner in July
A lengthy debate took place on whether the police Commissioner was the right person to have to the Town Council meeting to discuss policing numbers in Knighton.
However, Members felt that the meeting should go ahead at 3:00 – 4:30 pm on Thursday 5th July

6 To receive any other relevant information from members.
None.

7 County Councillor’s Report

Report from County Councillor Cllr Mrs A Williams.

  • CC has contacted Kevin Bray Environmental Health with smells across town and at the same time look at resealing some drain covers
  • Move of recycling centre to be confirmed
  • Introduction of Poo bag scheme in Knighton during the summer
  • CC arranged for Inspector Pitt to visit the Community Centre and Knighton Town Council members are invited as well-Date and time to be agreed.
  • CC looking at ways for Knighton people to be able to sign on for Universal Credit in Knighton
  • Highways looking at possibility of resurfacing Station Road
  • Fly tipping continues to be a problem – please report
  • Refurbishment of day room at St Edwards Close complete
  • Martin Bowen about to retire
  • Involved with dementia awareness week

8 Notice of Motion

  • Cllr B Hyde-the positioning of the Councils notice board
    The Clerk to table this for June meeting
  • Cllr P Nicholson-Forest School Playgroup
    Further information from group required
  • Cllr C Branford – Bullying at Council meetings
    Deferred to Private Session
  • Cllr N Johns – Introduction of working groups/committees
    Members agreed the reintroduction of Working groups to look at 1 topic only and report to full council for decisions to be made on their findings.

9 Mayor’s communications.

Mayor’s engagements:
None

Mayor’s announcements
The mayor read out a very favourable article in the Tractor weekly regarding the recent international tractor run

10 To approve the monthly accounts for April 2018 and to receive and approve monthly invoice payments for May 2018.
It was proposed by Cllr Vaughan and seconded by Cllr Branford that the account is a true and accurate record. Clerk to introduce opening and closing balance and a total expenditure for the month.

11 Planning.

a) Application Ref: P2015 0527

Grid Ref: 329339.95 272219.57 for Outline:  Residential development of 25 affordable dwellings, formation of vehicular access, community open space and formation of a lake and other auxiliary works at Knighton Sheep Sale Field Ludlow Road Knighton Powys

After a lengthy debate on the issues of access to the site and the type of house to be built and priced members had a named vote
It was proposed by Cllr B Andrews and seconded by Cllr C Branford to recommend refusal of the application because it was an unsuitable site.
An amendment was proposed by Cllr T Taylor to recommend approval of the scheme if the amenity land is given to the Town Council.
Voting took place with 6 votes for the amendment and 7 votes the proposal.
Proposal carried by votes from Cllrs Andrews,Branford,Nicholson,Hyde,Rogers,Vaughan,Clough

b) Application Ref: P/2018/0423/0424

Grid Ref: 328446.74/272282.9 for Householder: Replacement of windows, creation of velux roof window, wooden cladding to left of property, replacement guttering, partial demolition of garden wall and all associated works at   2 Castle Road  Knighton Powys .

demolition of garden wall to allow for additional parking.
It was proposed by Cllr N Johns and seconded by Cllr M Harding to recommend approval of the application.

c) Application Ref: P/2018/0507
Section 73 application for variation on conditions no 2 and 3 attached to Planning permission/2015/0419 to extend the time limit for commencement at land at West Street, Knighton Powys
It was proposed by Cllr D Williams and seconded by Cllr M Harding to recommend refusal of the application.

Meeting Closed at 8:45 pm

Minutes of Annual General Meeting of Knighton Town Council – Wednesday 16th May 2018

Held at the Offa’s Dyke Centre on Wednesday 16th May 2018 at 6:30 pm.

Present:

  • Cllr Mrs C Branford  
  • Cllr M Harding
  • Cllr Mrs K Plant  
  • Cllr Mr T Clough
  • Cllr R Hyde
  • Cllr T Taylor
  • Cllr B Andrews (Mayor)
  • Cllr C Bevan
  • Cllr Ms S Vaughan (Deputy Mayor)
  • Cllr Mrs P Nicolson
  • Cllr N Johns
  • Cllr D Williams
  • Cllr B Rogers
  • Cllr R Williams

1.  To receive apologies.
None

2. To receive declarations of interest.

None.

3. To receive request from members on status of Mayor and Deputy Mayor:

Prior to the commencement after receiving a request from Cllr Clough and Cllr Rogers as to the possibility of splitting the role of the Mayor/Deputy Mayor. The Clerk took legal advice from One Voice Wales and the Scrutiny Manager from Powys CC.Both parties confirmed that the roles cannot be split (see below)

Further to your query about whether your Council can have a Chairman and Vice-Chairman to chair meetings, as well as a separate ceremonial Mayor and Deputy Mayor, the answer is no, as this would be in contravention of the Local Government Act 1972.
Basically, the status of the Council is as set out in Section 245B of the 1972 Act (See below) – i.e. a Council can be a Community Council or can have the status of Town Council. If a council has the status of Town, this would mean that the Chair of the Council can be called a Mayor instead. However, there is only 1 role – it’s just the title that changes, either called a mayor or chair – you cannot have two separate roles. The same rules apply to the Vice-Chair or Deputy Mayor.

The relevant Sections of the Local Government Act below for reference.
34. Chairman and vice-chairman of community council.
(1) The chairman of a community council shall be elected annually by the council from among the councillors.
(6) A community council may appoint a member of the council to be vice-chairman of the council.

245B. Community having the status of a town.

(1) The council of a community which is not grouped with any other community may, subject to subsection (3) below, resolve that the community shall have the status ofa town.
(2) Where a community has the status of a town—
(a) the town council shall have the name of the community with the addition—
    (i) in English, of the words “Town Council”; and
    (ii) in Welsh, of the words “Cyngor Tref”;
(b) the chairman of the town council shall be entitled to the style of “town mayor” or “maer y dref”; and
(c) the vice-chairman of the town council shall be entitled to the style of “deputy town mayor” or “dirprwy faer y dref”.

In addition, Cllr Rogers requested a proxy vote as he was unlikely to make the AGM. Again, the Clerk checked with the Scrutiny manager and One Voice Wales for a legal decision – see below:

The Local Government Act 1972 says that only those present can vote at a meeting of Council. Proxy voting is allowed for elections, but that is under a different set of regulations which do not apply to local government meetings.

 

4.   Full Council Meeting 20th April 2017.

It was proposed by Cllr B Hyde and seconded by Cllr R Williams that the minutes were a true and accurate account of the meeting

Members at the time of the meeting were all in favour

 

5.     To appoint Knighton Town Mayor 2018-2019.

Members decided prior to voting that votes would be made in secret

The following candidates were nominated:

Cllr N Johns (proposed by Cllr T Taylor and seconded by Cllr M Harding).
Cllr S Vaughan (proposed by Cllr C Bevan and seconded by Cllr C Branford)

Councillors voted 8 votes for Cllr N Johns and 5 votes for Cllr S Vaughn with 1 abstention.

Cllr N Johns signed the acceptance of Office and took over the position of Mayor from Cllr B Andrews
The Mayor Signed the Declaration of Acceptance and read out the terms and conditions of his office.

 

6.          To appoint the Knighton Deputy Mayor 2018-2019.

Cllr M Harding (proposed by Cllr B Rogers and seconded by Cllr K Plant).
Cllr S Vaughan (proposed by Cllr C Bevan and seconded by Cllr R Williams)

Councillors voted 8 votes for Cllr Harding and 6 votes for Cllr S Vaughn.

Secret voting took place and Cllr M Harding was made deputy Mayor by 8 votes to 6
The Deputy Mayor signed the Declaration of Acceptance and read out the terms and conditions of his office

 

7.           To agree cheque signatories for the HSBC Accounts.

It was proposed by Cllr M Harding and seconded by Cllr B Hyde that the exiting Cheque signatories remain with the addition of the Mayor and Deputy Mayor.

 

8.         To appoint representatives from the Council Members

A. To appoint a representative to the Community Centre Management Committee.
Members agreed the Mayor

B. To appoint a representative to the Knighton School Governors.
Members confirmed Cllr C Branford

C. To appoint a representative to the Offa’s Dyke Association.
Members confirmed Cllr B Hyde

D. To appoint a representative to Knighton Town Forum.
Members confirmed Cllr R Williams

E. To appoint a representative to the Crime and Disorder Strategy Committee.
Members confirmed Cllr C Branford

F. To appoint a representative to the Citizens Advice Bureau.
Leave vacant

G. To appoint a representative to Knighton Community Support Committee.
Members confirmed Cllr R Williams
 

9 . Mayor’s announcements.  

None

 

Meeting Closed at 7:37 pm

 

Minutes of Full Council Meeting, Knighton Town Council – Monday 23rd April 2018

Private Session.

1 To receive apologies.

Cllr D Williams Cllr M Harding Cllr P Nicolson

2. Members Present.

Cllr B Hyde Cllr N Johns
Cllr C Bevan Cllr R Williams
Cllr S Vaughan Cllr C Branford
Cllr B Andrews Cllr B Rogers

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

4. Items for discussion.

a) Application Ref: P/2018/0411 Grid Ref: 328525.79/272327.52 for FULL: Change of use from residential to commercial for front part of property at 7 High Street Knighton Powys.
It was proposed by Cllr S Vaughan and seconded by Cllr B Hyde to support this application. Members voted unanimously to support the application

b) Deputy Town Clerk

A lengthy debate took place on the pros and cons of this position. It was proposed by Cllr B Rogers to set up a Sub Committee to discuss the its role and linkage to the Clerks role. This proposal did not receive a seconder. A new proposal was made by Cllr B Andrews and seconded by Cllr S Vaughan to appoint a deputy Clerk for 10 hours based on the attached job description. Members voted by majority to support the appointment of a Deputy Clerk.

c) HR policy suite

Cllr Rogers gave an overview of the11 policies he had forwarded to all members. He felt that 5 of the policies could be deferred at this stage leaving the following to be adopted-Lone Working, Anti Bribery, Disciplinary, Equal Opportunities, DBS Checks and Supervision. The Clerk confirmed that One Voice Wales have a HR suite of policies at a cost of £180.The Clerk also confirmed, Welshpool, Rhayader, Presteigne and Llandrindod Wells have supervision of the Clerk by the Mayor once a year in April/May which is reported to Full Council for ratification. It was proposed by Cllr B Rogers and seconded by Cllr N Johns to adopt the One Voice Wales HR suite of policies at a cost of £180.Members all in favour.

d) GDPR

Members agreed that the Clerk and members should attend the GDPR training being organised by Newtown Town Council.

e) Grass Cutting

Members received a quotation from Powys CC that to cut the urban grass in Knighton 10 times a year including 4 bank cuts would cost a total of £5911 and Knighton Town Council’s contribution would be £2958 per annum.

It was proposed by Cllr N Johns and seconded by Cllr S Vaughan to accept the offer. Members all in favour.

Meeting closed 7:40 pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 18th April 2018

Prior to the commencement of the meeting the Mayor confirmed that he had brought a digital recording device but before using it he requested members agreement of the use of the recorder. He explained that all tapes will have to be kept for 6 years and there were concerns from both One Voice Wales and Powys County Council monitoring officer in relation to possible freedom of information requests in relation to the minutes. It was proposed by Cllr T Clough and seconded by Cllr R Williams to use the recording device at this meeting. An amendment was put forward by Cllr D Williams and seconded by Cllr C Branford not to use the digital recording device. Voting took place and 4 votes were in favour of the proposal and 4 votes for the amendment. However, the Mayor voted for the amendment and used his casting vote, not to use the recording device. The Clerk was requested to ask for a legal opinion in relation to digital recording usage at Town council meetings.
After this initial issue Nikki Ferguson gave a presentation as leader to the new home care team at East Radnor Day Centre. The role of the home care team is to support vulnerable people in their homes and advise and signpost their requirements to the proper authorities. Members noted the new position.

1 To receive apologies.
Cllr P Nicolson, Cllr K Plant, Cllr C Bevan

2. Members Present.

  • Cllr B Hyde
  • Cllr D Williams
  • Cllr R Williams
  • Cllr B Rogers
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor
  • Cllr T Clough

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.
None.

4. To receive and approve the minutes of the following meetings:
Full Council Private on 21st March 2018.
Members agreed that the comments identified by Cllr B Hyde to the Clerk prior to the meeting were to be included in the minutes. It was then proposed by Cllr B Hyde and seconded by Cllr S Vaughan that the minutes with amendments were a true and accurate record. All in favour.

Full Council Minutes on 21st March 2018

It was proposed by Cllr B Hyde and seconded by Cllr B Rogers that the minutes were a true and accurate record. All in favour.

Full Council meeting on 28th March 2018

It was proposed by Cllr M Harding and seconded by Cllr B Rogers that the minutes were a true and accurate record. All in favour.

5 Matters arising from the minutes:

a) To receive the Clerk’s oral progress report. . HR Policy
Members agreed because of the number of policies to discuss this item is deferred to the meeting on Monday 23rd April 2018.
Website Development
Cllr M Harding requested Knighton Town Council’s opinion and decision on the domain name for the new website. It was proposed by Cllr D Williams and seconded by Cllr B Andrews that the Town Council Website should be KnightonTC.Wales. Members all in favour.
b) To receive any other relevant information from members.

Members agreed that the Clerk in future will give a written report on each of the items listed in 4a.

6 County Councillors Report

  •  Presentation By Cllr A Williams
  •  Pavements – New rails in place in Bridge Street
  •  Fly Tipping continues to be a problem in Knighton and the surrounding area – Please report these to Powys County Council. Cllr Williams agreed to get 6 green jackets for helpers as well as bin bags
  •  Speed Limits – Powys County Council are considering a speeding survey on roads in Knighton
  •  Grass Cutting contract is much improved and the results are clear to be seen in the cemetery.
  •  Aberystwyth road show in relation to autism attended by Ange
  •  WI conference attended
  •  Bracken Trust are coming to support people with Cancer in Knighton
  •  Tractor Run was an enormous success
  •  Snow problems in general -Powys maintained the roads open. In addition to this Angelique is looking for people with 4×4 cars to help in severe weather situations
  •  County Councillor is involved in a sleepout on the 15th June 2018,at which people will raise money for Knighton and Newtown food banks

7. Notice of Motions
Cllr T Taylor in relation to Knighton Public Transport and Bus terminus. Cllr T Taylor gave a detailed report on the findings of the transport survey and proposed that this council wishes to see alteration to the bus routes within the town to facilitate the use of user friendly town centre bus stop and additional bus stops within the town boundaries. Members were very supportive of Cllr T Taylor report but asked the Clerk to organise a meeting with Powys County Council planners on the siting of a bus stop in the Town Centre.

8 Mayor’s communications.
Mayor’s engagements. On March 28th, 2018, the Mayor attended Clayton Engineering and met the Duke of Kent . On 1st April 2018 the Mayor attended the Tractor Run which was very successful.
Mayor’s announcements On 28th April 2018 Syrian refugees are coming to Knighton and help is required On 3rd May 2018 – Museum AGM

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 28th March 2018

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 28th March 2018 at 6:30 pm.

1 To receive apologies:

  • Cllr S Vaughan,
  • Cllr C Bevan

2. Members Present.

  • Cllr B Hyde               
  • Cllr P Nicolson
  • Cllr D Williams         
  • Cllr R Williams
  • Cllr M Harding         
  • Cllr B Rogers
  • Cllr C Branford        
  • Cllr T Clough
  • Cllr B Andrews        
  • Cllr N Johns

                       

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

 

4.  New Website:

Prior to the presentations starting Cllr M Harding gave an overview of what the Council needed in a new website: –

  • Annual hosting cost
  • E mail addresses for all councillors
  • New domain name
  • Substantial number of providers applied for work and 3 companies were shortlisted, however Voodoochilli from Hereford were unwilling to do a presentation and were therefore not to be considered.
  • Presentations by existing provider Upper Bridge Limited (on Umbraco CMS system) and Cottage Web craft (on WordPress CMS system).
  • Budget for project 18/19 £2k, and following 4 years £1k per anum

 

Presentation by Roger Withnell on behalf of Upper Bridge Ltd

  • Substantial number of websites
  • E mails on the same server
  • Servers are rented and can be added to at any time with full  
  • Husband/wife team
  • CMS system Umbraco which has been in existence for 20 years-New websites can be designed exactly what the council wants
  • Clerk routines/administration developed apps and apps for layout maintenance
  • Back office can content edit
  • Different level of security for editors
  •  Security paramount
  • Gdpr is available on Umbraco
  • Operation support 24/7
  • Technical support 24/7
  • Annual fee frozen and total cost over 5 years £2562.50

 

Presentation by John Hewitt on behalf of Cottage Webcraft Ltd

  • Substantial number of websites
  • E mails on the same server
  • Servers are rented and can be added to at any time with full 
  • Husband/wife team
  • CMS system WordPress which has been in existence for 15 years-New websites can be designed exactly what the council wants
  • Back office can content edit
  • Different level of security for editors
  • Security paramount
  • Gdpr is available on WordPress
  • Operation support
  • Technical support
  • Unlimited mailboxes

Members in deciding should consider the following in relation to the new website

  • Content
  • Framework
  • Appearance

It was proposed by Cllr N Johns and seconded by Cllr T Clough that Cottage Webcraft should be awarded the contract to build Knighton Town Council website with Cllr M Harding having authority to negotiate on behalf of the Council.

Members to consider domain name for website at later date.

Members all in favour.

 

Meeting closed at 8:30pm

 

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 21st March 2018

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 21st March 2018 at 6:30 pm.

 

Prior to the meeting starting a presentation was given by Angie Zelter in relation to Knighton Town Council being the lead organisation in developing outside exercise equipment on Offa’s Dyke Park.

Reasons to support project:

  • Improve health and wellbeing of Knighton residents
  • Reduce pressure on NHS
  • Reduce overweight
  • No charge
  • Available to all ages
  • No cost to Knighton Town Council-being the leader of the project allows the Council to apply for grants
  • Fund raising to be carried out by working group
  • Powys CC need to authorise the positioning of equipment and quality of products. It will also pay for the yearly maintenance and pay for public liability insurance.
  • Cost for Skier, Air Walker, Cross rider and Body twist £6000 from Caloo. Rubberised matting for each machine to be costed
  • In principle the project won’t start until funding raised in full
  • Life of equipment 25 years
  • Funding streams-Severn Trent, Awards for All, Mid Counties Co-op
  • Clerk to contact Presteigne Town Council with the possibility of having a clustering project

It was proposed by Cllr P Nicolson and seconded by Cllr C Branford that Knighton Town Council lead this project which will not go ahead until all the monies are raised. Members all in favour

 1 To receive apologies.

Cllr D Williams  

2 Members Present.

  • Cllr B Hyde
  • Cllr P Nicolson
  • Cllr C Bevan
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor
  • Cllr B Rogers
  • Cllr T Clough

3 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

 

4 To receive and approve the minutes of the following meetings:

Full Council on 21st February 2018.

It was proposed by Cllr B Hyde and seconded by Cllr N Johns that the minutes without amendments were a true and accurate record.

All in favour.

 

Planning meeting on 8th March 2018

It was proposed by Cllr M Harding and seconded by Cllr N Johns that the minutes were a true and accurate record. All in favour.

 

5   Matters arising from the minutes:

a) To receive the Clerk’s oral progress report.  

Leader Project

The Mayor confirmed that Geoff would attend the May Council meeting to explain the resulting costs       

Cenotaph upgrade

The Clerk confirmed that grants were available via Nathan Davies at Powys County Council. Members agreed to the Clerk getting quotations to have the cenotaph cleaned professionally and then submit a bid.

Deputy Town Clerk

HR policy was not available, and the Clerk was instructed to prepare a copy for consideration from One Voice Wales. A separate meeting to be called next month to consider this policy together with the appointment of a Deputy Clerk

Meeting with Police commissioner

Meeting arranged for Friday 13th April at 9:30 am at the Offa’s Dyke centre

Welsh Draughts Association

The Clerk confirmed the Cost of the event which is likely to take place at the Offa’s Dyke Centre.

It was proposed by Cllr C Bevan and seconded by Cllr B Hyde to offer a grant payment of £250 towards the event.

An amendment was proposed by Cllr M Harding and seconded by Cllr N Johns to offer a grant sum of £100

Voting took place and the amendment was carried by 7 votes to 5.

 Website development

Cllr Harding confirmed that a selection process had taken place and 3 companies have been shortlisted namely Upper Bridge Ltd, Cottage Web craft and Voodochilli. He suggested that the 3 companies give a presentation to full Council of approximately 15 minutes each and then for the Council to decide on the preferred company product. Members all in favour and Wednesday 28th March at 6:30 agreed for meeting.

a) To receive any other relevant information from members.

Arrange for David Allday to attend Council meeting asap.

 

6          County Councillor’s Report

No report from County Councillor Cllr Mrs A Williams.

 

7          Notice of Motion

None.

 

8          Mayor’s communications

Mayor’s engagements:

None.

 Mayor’s announcements:

Tractor extravaganza at Bensons Yard on Sunday 1st April at 9:30 am.

Quiz Night at Red Lion on Monday night 9th April.

 

9          To approve the monthly accounts for February 2018 and to receive and approve monthly invoice payments for March 2018.

It was proposed by Cllr B Andrews and seconded by Cllr S Vaughan that the payments are correct. All in favour.

 

10         Planning.

None.

 11          Request for Financial Assistance.

East Radnorshire Day Centre.

It was proposed by Cllr N Johns and seconded by Cllr S Vaughan that a donation payment of £500 is given to this service.

An amendment was made by Cllr T Taylor and seconded by Cllr C Bevan to offer a donation of £1000.

Voting took place and the amendment was carried by 7 votes to 5

 

12          Correspondence

Review of electoral arrangements for the County of Powys

The Clerk outlined the proposed County Councillor structure by the boundary commission

HR policy document

See above.

Welsh Office-funding support 2018/19

Clerk after discussions with Presteigne Council to consider a clustering bid in relation to outdoor exercise equipment.

UK Parliament-celebrate democracy

Members noted.

 

13         Urgent items only for information.

None.

 

14         Private Session.

See separate minutes.

Meeting Closed at 8:30 pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 21st February 2018

Private Session.

1 To receive apologies.

None.

2. Members Present.

Cllr B Hyde Cllr P Nicolson
Cllr C Bevan Cllr R Williams
Cllr N Johns Cllr M Harding
Cllr S Vaughan Cllr C Branford
Cllr B Andrews Cllr T Taylor
Cllr D Williams Cllr B Rogers
Cllr T Clough Cllr K Plant

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

4. To receive report from Town Clerk:

The Clerk confirmed that Cllr T Taylor had been reported to the Ombudsman regarding comments and actions he has made and done in relation to a recent planning application. The Ombudsman considered the evidence and concluded that Councillor Taylor is entitled to seek the views of residents and businesses and was only acting properly as a Town councillor.

Cllr B Hyde said that it would be a sad day for local democracy if Councillors were not free to express their frank opinion on applications before the Council, and furthermore that the Council should not be expected to tolerate individuals or interest groups abusing Council procedures in pursuit of personal agendas.

Proposed Long Service awards agreed by members:

Derrick Price – 44 years
Roger Bright – 25 years
Sarah Scotford – to be confirmed

Meeting closed 9:30 pm