Knighton Town Council

"Tref-y-Clawdd" – The town on the Dyke

Minutes of Full Council Meeting of Knighton Town Council Wednesday 23rd May 2018

Held at the Offa’s Dyke Centre on Wednesday 23rd May 2018 at 6:30 pm.

1 To receive apologies.

None.         

2 Members Present.

  • Cllr B Hyde    
  • Cllr D Williams
  • Cllr R Williams
  • Cllr B Rogers
  • Cllr N Johns   
  • Cllr M Harding
  • Cllr S Vaughan           
  • Cllr C Branford
  • Cllr B Andrews           
  • Cllr T Taylor   
  • Cllr P Nicolson           
  • Cllr T Clough
  • Cllr K Plant     
  • Cllr C Bevan

3 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.
None.

4  To receive and approve the minutes of the following meetings:

  • Full Council Private on 21st March 2018.
    It was proposed by Cllr S Vaughan and seconded by Cllr C Branford that the minutes were a true and accurate record. All in favour.
  • Full Council Minutes on 18th April 2018
    It was proposed by Cllr S Vaughan and seconded by Cllr D Williams that the minutes were a true and accurate record. All in favour.
  • Full Council meeting on 23rd April 2018
    It was proposed by Cllr B Andrews and seconded by Cllr D Williams that the minutes were a true and accurate record. All in favour.

5  Matters arising from the minutes:
– Cllr B Andrews asked the Council to make sure that when courses are booked by the clerk members should not indicate acceptance and then fail to turn up to the training event. Members were all in favour and will ensure this does not happen in the future.

To receive the Clerk’s oral progress report.

– Toilets – Numerous issues from members of the public and report from Clerk on vandalism and other issues. Items for consideration from Cllr K Plant
Cllr K Plant confirmed that she had made several personal goals after being elected onto Knighton Town Council. These goals had not been met and handed her resignation letter to the Mayor N Johns and congratulated both the former Mayor and Deputy Mayor on there efforts over the last 12 months. She wished the new Mayor and Deputy Mayor the best for the next 12 months. Members accepted her resignation and wished her well and she left the chamber.

The Mayor accepted that there continues to be problems in running the 3 toilet blocks in Knighton,but felt that a working group just tackling toilets was the way forward to reduce vandalism, improve facilities within the blocks etc etc. The Clerk confirmed that the 3 toilet blocks were on licence up to 31st March 2019.Members wait the findings of the working group.

– Former tennis court site and way forward from the Mayor Cllr N Johns.
The Clerk confirmed that the current lease lasts til 2021.Powys CC were happy to offer Knighton Town Council a further 21/25-year lease but would not offer this to Knighton Sports Association. The Mayor was of the opinion the site needs to be developed with maybe a weekly market/car boot sale and asked that this item is put on the June agenda.  

– Update on H R Policy suite from One Voice Wales
The Clerk confirmed that the adopted HR policies from One Voice wales have been sent to all members. If members are unable to open the attachment, then they should contact the Clerk

– Website Development and progress with new website
Cllr M Harding confirmed that the new website was almost ready and the Clerk should offer one months’ notice to Upper Bridge limited

– Visit of Police Commissioner in July
A lengthy debate took place on whether the police Commissioner was the right person to have to the Town Council meeting to discuss policing numbers in Knighton.
However, Members felt that the meeting should go ahead at 3:00 – 4:30 pm on Thursday 5th July

6 To receive any other relevant information from members.
None.

7 County Councillor’s Report

Report from County Councillor Cllr Mrs A Williams.

  • CC has contacted Kevin Bray Environmental Health with smells across town and at the same time look at resealing some drain covers
  • Move of recycling centre to be confirmed
  • Introduction of Poo bag scheme in Knighton during the summer
  • CC arranged for Inspector Pitt to visit the Community Centre and Knighton Town Council members are invited as well-Date and time to be agreed.
  • CC looking at ways for Knighton people to be able to sign on for Universal Credit in Knighton
  • Highways looking at possibility of resurfacing Station Road
  • Fly tipping continues to be a problem – please report
  • Refurbishment of day room at St Edwards Close complete
  • Martin Bowen about to retire
  • Involved with dementia awareness week

8 Notice of Motion

  • Cllr B Hyde-the positioning of the Councils notice board
    The Clerk to table this for June meeting
  • Cllr P Nicholson-Forest School Playgroup
    Further information from group required
  • Cllr C Branford – Bullying at Council meetings
    Deferred to Private Session
  • Cllr N Johns – Introduction of working groups/committees
    Members agreed the reintroduction of Working groups to look at 1 topic only and report to full council for decisions to be made on their findings.

9 Mayor’s communications.

Mayor’s engagements:
None

Mayor’s announcements
The mayor read out a very favourable article in the Tractor weekly regarding the recent international tractor run

10 To approve the monthly accounts for April 2018 and to receive and approve monthly invoice payments for May 2018.
It was proposed by Cllr Vaughan and seconded by Cllr Branford that the account is a true and accurate record. Clerk to introduce opening and closing balance and a total expenditure for the month.

11 Planning.

a) Application Ref: P2015 0527

Grid Ref: 329339.95 272219.57 for Outline:  Residential development of 25 affordable dwellings, formation of vehicular access, community open space and formation of a lake and other auxiliary works at Knighton Sheep Sale Field Ludlow Road Knighton Powys

After a lengthy debate on the issues of access to the site and the type of house to be built and priced members had a named vote
It was proposed by Cllr B Andrews and seconded by Cllr C Branford to recommend refusal of the application because it was an unsuitable site.
An amendment was proposed by Cllr T Taylor to recommend approval of the scheme if the amenity land is given to the Town Council.
Voting took place with 6 votes for the amendment and 7 votes the proposal.
Proposal carried by votes from Cllrs Andrews,Branford,Nicholson,Hyde,Rogers,Vaughan,Clough

b) Application Ref: P/2018/0423/0424

Grid Ref: 328446.74/272282.9 for Householder: Replacement of windows, creation of velux roof window, wooden cladding to left of property, replacement guttering, partial demolition of garden wall and all associated works at   2 Castle Road  Knighton Powys .

demolition of garden wall to allow for additional parking.
It was proposed by Cllr N Johns and seconded by Cllr M Harding to recommend approval of the application.

c) Application Ref: P/2018/0507
Section 73 application for variation on conditions no 2 and 3 attached to Planning permission/2015/0419 to extend the time limit for commencement at land at West Street, Knighton Powys
It was proposed by Cllr D Williams and seconded by Cllr M Harding to recommend refusal of the application.

Meeting Closed at 8:45 pm

Minutes of Annual General Meeting of Knighton Town Council – Wednesday 16th May 2018

Held at the Offa’s Dyke Centre on Wednesday 16th May 2018 at 6:30 pm.

Present:

  • Cllr Mrs C Branford  
  • Cllr M Harding
  • Cllr Mrs K Plant  
  • Cllr Mr T Clough
  • Cllr R Hyde
  • Cllr T Taylor
  • Cllr B Andrews (Mayor)
  • Cllr C Bevan
  • Cllr Ms S Vaughan (Deputy Mayor)
  • Cllr Mrs P Nicolson
  • Cllr N Johns
  • Cllr D Williams
  • Cllr B Rogers
  • Cllr R Williams

1.  To receive apologies.
None

2. To receive declarations of interest.

None.

3. To receive request from members on status of Mayor and Deputy Mayor:

Prior to the commencement after receiving a request from Cllr Clough and Cllr Rogers as to the possibility of splitting the role of the Mayor/Deputy Mayor. The Clerk took legal advice from One Voice Wales and the Scrutiny Manager from Powys CC.Both parties confirmed that the roles cannot be split (see below)

Further to your query about whether your Council can have a Chairman and Vice-Chairman to chair meetings, as well as a separate ceremonial Mayor and Deputy Mayor, the answer is no, as this would be in contravention of the Local Government Act 1972.
Basically, the status of the Council is as set out in Section 245B of the 1972 Act (See below) – i.e. a Council can be a Community Council or can have the status of Town Council. If a council has the status of Town, this would mean that the Chair of the Council can be called a Mayor instead. However, there is only 1 role – it’s just the title that changes, either called a mayor or chair – you cannot have two separate roles. The same rules apply to the Vice-Chair or Deputy Mayor.

The relevant Sections of the Local Government Act below for reference.
34. Chairman and vice-chairman of community council.
(1) The chairman of a community council shall be elected annually by the council from among the councillors.
(6) A community council may appoint a member of the council to be vice-chairman of the council.

245B. Community having the status of a town.

(1) The council of a community which is not grouped with any other community may, subject to subsection (3) below, resolve that the community shall have the status ofa town.
(2) Where a community has the status of a town—
(a) the town council shall have the name of the community with the addition—
    (i) in English, of the words “Town Council”; and
    (ii) in Welsh, of the words “Cyngor Tref”;
(b) the chairman of the town council shall be entitled to the style of “town mayor” or “maer y dref”; and
(c) the vice-chairman of the town council shall be entitled to the style of “deputy town mayor” or “dirprwy faer y dref”.

In addition, Cllr Rogers requested a proxy vote as he was unlikely to make the AGM. Again, the Clerk checked with the Scrutiny manager and One Voice Wales for a legal decision – see below:

The Local Government Act 1972 says that only those present can vote at a meeting of Council. Proxy voting is allowed for elections, but that is under a different set of regulations which do not apply to local government meetings.

 

4.   Full Council Meeting 20th April 2017.

It was proposed by Cllr B Hyde and seconded by Cllr R Williams that the minutes were a true and accurate account of the meeting

Members at the time of the meeting were all in favour

 

5.     To appoint Knighton Town Mayor 2018-2019.

Members decided prior to voting that votes would be made in secret

The following candidates were nominated:

Cllr N Johns (proposed by Cllr T Taylor and seconded by Cllr M Harding).
Cllr S Vaughan (proposed by Cllr C Bevan and seconded by Cllr C Branford)

Councillors voted 8 votes for Cllr N Johns and 5 votes for Cllr S Vaughn with 1 abstention.

Cllr N Johns signed the acceptance of Office and took over the position of Mayor from Cllr B Andrews
The Mayor Signed the Declaration of Acceptance and read out the terms and conditions of his office.

 

6.          To appoint the Knighton Deputy Mayor 2018-2019.

Cllr M Harding (proposed by Cllr B Rogers and seconded by Cllr K Plant).
Cllr S Vaughan (proposed by Cllr C Bevan and seconded by Cllr R Williams)

Councillors voted 8 votes for Cllr Harding and 6 votes for Cllr S Vaughn.

Secret voting took place and Cllr M Harding was made deputy Mayor by 8 votes to 6
The Deputy Mayor signed the Declaration of Acceptance and read out the terms and conditions of his office

 

7.           To agree cheque signatories for the HSBC Accounts.

It was proposed by Cllr M Harding and seconded by Cllr B Hyde that the exiting Cheque signatories remain with the addition of the Mayor and Deputy Mayor.

 

8.         To appoint representatives from the Council Members

A. To appoint a representative to the Community Centre Management Committee.
Members agreed the Mayor

B. To appoint a representative to the Knighton School Governors.
Members confirmed Cllr C Branford

C. To appoint a representative to the Offa’s Dyke Association.
Members confirmed Cllr B Hyde

D. To appoint a representative to Knighton Town Forum.
Members confirmed Cllr R Williams

E. To appoint a representative to the Crime and Disorder Strategy Committee.
Members confirmed Cllr C Branford

F. To appoint a representative to the Citizens Advice Bureau.
Leave vacant

G. To appoint a representative to Knighton Community Support Committee.
Members confirmed Cllr R Williams
 

9 . Mayor’s announcements.  

None

 

Meeting Closed at 7:37 pm

 

Minutes of Full Council Meeting, Knighton Town Council – Monday 23rd April 2018

Private Session.

1 To receive apologies.

Cllr D Williams Cllr M Harding Cllr P Nicolson

2. Members Present.

Cllr B Hyde Cllr N Johns
Cllr C Bevan Cllr R Williams
Cllr S Vaughan Cllr C Branford
Cllr B Andrews Cllr B Rogers

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

4. Items for discussion.

a) Application Ref: P/2018/0411 Grid Ref: 328525.79/272327.52 for FULL: Change of use from residential to commercial for front part of property at 7 High Street Knighton Powys.
It was proposed by Cllr S Vaughan and seconded by Cllr B Hyde to support this application. Members voted unanimously to support the application

b) Deputy Town Clerk

A lengthy debate took place on the pros and cons of this position. It was proposed by Cllr B Rogers to set up a Sub Committee to discuss the its role and linkage to the Clerks role. This proposal did not receive a seconder. A new proposal was made by Cllr B Andrews and seconded by Cllr S Vaughan to appoint a deputy Clerk for 10 hours based on the attached job description. Members voted by majority to support the appointment of a Deputy Clerk.

c) HR policy suite

Cllr Rogers gave an overview of the11 policies he had forwarded to all members. He felt that 5 of the policies could be deferred at this stage leaving the following to be adopted-Lone Working, Anti Bribery, Disciplinary, Equal Opportunities, DBS Checks and Supervision. The Clerk confirmed that One Voice Wales have a HR suite of policies at a cost of £180.The Clerk also confirmed, Welshpool, Rhayader, Presteigne and Llandrindod Wells have supervision of the Clerk by the Mayor once a year in April/May which is reported to Full Council for ratification. It was proposed by Cllr B Rogers and seconded by Cllr N Johns to adopt the One Voice Wales HR suite of policies at a cost of £180.Members all in favour.

d) GDPR

Members agreed that the Clerk and members should attend the GDPR training being organised by Newtown Town Council.

e) Grass Cutting

Members received a quotation from Powys CC that to cut the urban grass in Knighton 10 times a year including 4 bank cuts would cost a total of £5911 and Knighton Town Council’s contribution would be £2958 per annum.

It was proposed by Cllr N Johns and seconded by Cllr S Vaughan to accept the offer. Members all in favour.

Meeting closed 7:40 pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 18th April 2018

Prior to the commencement of the meeting the Mayor confirmed that he had brought a digital recording device but before using it he requested members agreement of the use of the recorder. He explained that all tapes will have to be kept for 6 years and there were concerns from both One Voice Wales and Powys County Council monitoring officer in relation to possible freedom of information requests in relation to the minutes. It was proposed by Cllr T Clough and seconded by Cllr R Williams to use the recording device at this meeting. An amendment was put forward by Cllr D Williams and seconded by Cllr C Branford not to use the digital recording device. Voting took place and 4 votes were in favour of the proposal and 4 votes for the amendment. However, the Mayor voted for the amendment and used his casting vote, not to use the recording device. The Clerk was requested to ask for a legal opinion in relation to digital recording usage at Town council meetings.
After this initial issue Nikki Ferguson gave a presentation as leader to the new home care team at East Radnor Day Centre. The role of the home care team is to support vulnerable people in their homes and advise and signpost their requirements to the proper authorities. Members noted the new position.

1 To receive apologies.
Cllr P Nicolson, Cllr K Plant, Cllr C Bevan

2. Members Present.

  • Cllr B Hyde
  • Cllr D Williams
  • Cllr R Williams
  • Cllr B Rogers
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor
  • Cllr T Clough

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.
None.

4. To receive and approve the minutes of the following meetings:
Full Council Private on 21st March 2018.
Members agreed that the comments identified by Cllr B Hyde to the Clerk prior to the meeting were to be included in the minutes. It was then proposed by Cllr B Hyde and seconded by Cllr S Vaughan that the minutes with amendments were a true and accurate record. All in favour.

Full Council Minutes on 21st March 2018

It was proposed by Cllr B Hyde and seconded by Cllr B Rogers that the minutes were a true and accurate record. All in favour.

Full Council meeting on 28th March 2018

It was proposed by Cllr M Harding and seconded by Cllr B Rogers that the minutes were a true and accurate record. All in favour.

5 Matters arising from the minutes:

a) To receive the Clerk’s oral progress report. . HR Policy
Members agreed because of the number of policies to discuss this item is deferred to the meeting on Monday 23rd April 2018.
Website Development
Cllr M Harding requested Knighton Town Council’s opinion and decision on the domain name for the new website. It was proposed by Cllr D Williams and seconded by Cllr B Andrews that the Town Council Website should be KnightonTC.Wales. Members all in favour.
b) To receive any other relevant information from members.

Members agreed that the Clerk in future will give a written report on each of the items listed in 4a.

6 County Councillors Report

  •  Presentation By Cllr A Williams
  •  Pavements – New rails in place in Bridge Street
  •  Fly Tipping continues to be a problem in Knighton and the surrounding area – Please report these to Powys County Council. Cllr Williams agreed to get 6 green jackets for helpers as well as bin bags
  •  Speed Limits – Powys County Council are considering a speeding survey on roads in Knighton
  •  Grass Cutting contract is much improved and the results are clear to be seen in the cemetery.
  •  Aberystwyth road show in relation to autism attended by Ange
  •  WI conference attended
  •  Bracken Trust are coming to support people with Cancer in Knighton
  •  Tractor Run was an enormous success
  •  Snow problems in general -Powys maintained the roads open. In addition to this Angelique is looking for people with 4×4 cars to help in severe weather situations
  •  County Councillor is involved in a sleepout on the 15th June 2018,at which people will raise money for Knighton and Newtown food banks

7. Notice of Motions
Cllr T Taylor in relation to Knighton Public Transport and Bus terminus. Cllr T Taylor gave a detailed report on the findings of the transport survey and proposed that this council wishes to see alteration to the bus routes within the town to facilitate the use of user friendly town centre bus stop and additional bus stops within the town boundaries. Members were very supportive of Cllr T Taylor report but asked the Clerk to organise a meeting with Powys County Council planners on the siting of a bus stop in the Town Centre.

8 Mayor’s communications.
Mayor’s engagements. On March 28th, 2018, the Mayor attended Clayton Engineering and met the Duke of Kent . On 1st April 2018 the Mayor attended the Tractor Run which was very successful.
Mayor’s announcements On 28th April 2018 Syrian refugees are coming to Knighton and help is required On 3rd May 2018 – Museum AGM

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 28th March 2018

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 28th March 2018 at 6:30 pm.

1 To receive apologies:

  • Cllr S Vaughan,
  • Cllr C Bevan

2. Members Present.

  • Cllr B Hyde               
  • Cllr P Nicolson
  • Cllr D Williams         
  • Cllr R Williams
  • Cllr M Harding         
  • Cllr B Rogers
  • Cllr C Branford        
  • Cllr T Clough
  • Cllr B Andrews        
  • Cllr N Johns

                       

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

 

4.  New Website:

Prior to the presentations starting Cllr M Harding gave an overview of what the Council needed in a new website: –

  • Annual hosting cost
  • E mail addresses for all councillors
  • New domain name
  • Substantial number of providers applied for work and 3 companies were shortlisted, however Voodoochilli from Hereford were unwilling to do a presentation and were therefore not to be considered.
  • Presentations by existing provider Upper Bridge Limited (on Umbraco CMS system) and Cottage Web craft (on WordPress CMS system).
  • Budget for project 18/19 £2k, and following 4 years £1k per anum

 

Presentation by Roger Withnell on behalf of Upper Bridge Ltd

  • Substantial number of websites
  • E mails on the same server
  • Servers are rented and can be added to at any time with full  
  • Husband/wife team
  • CMS system Umbraco which has been in existence for 20 years-New websites can be designed exactly what the council wants
  • Clerk routines/administration developed apps and apps for layout maintenance
  • Back office can content edit
  • Different level of security for editors
  •  Security paramount
  • Gdpr is available on Umbraco
  • Operation support 24/7
  • Technical support 24/7
  • Annual fee frozen and total cost over 5 years £2562.50

 

Presentation by John Hewitt on behalf of Cottage Webcraft Ltd

  • Substantial number of websites
  • E mails on the same server
  • Servers are rented and can be added to at any time with full 
  • Husband/wife team
  • CMS system WordPress which has been in existence for 15 years-New websites can be designed exactly what the council wants
  • Back office can content edit
  • Different level of security for editors
  • Security paramount
  • Gdpr is available on WordPress
  • Operation support
  • Technical support
  • Unlimited mailboxes

Members in deciding should consider the following in relation to the new website

  • Content
  • Framework
  • Appearance

It was proposed by Cllr N Johns and seconded by Cllr T Clough that Cottage Webcraft should be awarded the contract to build Knighton Town Council website with Cllr M Harding having authority to negotiate on behalf of the Council.

Members to consider domain name for website at later date.

Members all in favour.

 

Meeting closed at 8:30pm

 

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 21st March 2018

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 21st March 2018 at 6:30 pm.

 

Prior to the meeting starting a presentation was given by Angie Zelter in relation to Knighton Town Council being the lead organisation in developing outside exercise equipment on Offa’s Dyke Park.

Reasons to support project:

  • Improve health and wellbeing of Knighton residents
  • Reduce pressure on NHS
  • Reduce overweight
  • No charge
  • Available to all ages
  • No cost to Knighton Town Council-being the leader of the project allows the Council to apply for grants
  • Fund raising to be carried out by working group
  • Powys CC need to authorise the positioning of equipment and quality of products. It will also pay for the yearly maintenance and pay for public liability insurance.
  • Cost for Skier, Air Walker, Cross rider and Body twist £6000 from Caloo. Rubberised matting for each machine to be costed
  • In principle the project won’t start until funding raised in full
  • Life of equipment 25 years
  • Funding streams-Severn Trent, Awards for All, Mid Counties Co-op
  • Clerk to contact Presteigne Town Council with the possibility of having a clustering project

It was proposed by Cllr P Nicolson and seconded by Cllr C Branford that Knighton Town Council lead this project which will not go ahead until all the monies are raised. Members all in favour

 1 To receive apologies.

Cllr D Williams  

2 Members Present.

  • Cllr B Hyde
  • Cllr P Nicolson
  • Cllr C Bevan
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor
  • Cllr B Rogers
  • Cllr T Clough

3 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

 

4 To receive and approve the minutes of the following meetings:

Full Council on 21st February 2018.

It was proposed by Cllr B Hyde and seconded by Cllr N Johns that the minutes without amendments were a true and accurate record.

All in favour.

 

Planning meeting on 8th March 2018

It was proposed by Cllr M Harding and seconded by Cllr N Johns that the minutes were a true and accurate record. All in favour.

 

5   Matters arising from the minutes:

a) To receive the Clerk’s oral progress report.  

Leader Project

The Mayor confirmed that Geoff would attend the May Council meeting to explain the resulting costs       

Cenotaph upgrade

The Clerk confirmed that grants were available via Nathan Davies at Powys County Council. Members agreed to the Clerk getting quotations to have the cenotaph cleaned professionally and then submit a bid.

Deputy Town Clerk

HR policy was not available, and the Clerk was instructed to prepare a copy for consideration from One Voice Wales. A separate meeting to be called next month to consider this policy together with the appointment of a Deputy Clerk

Meeting with Police commissioner

Meeting arranged for Friday 13th April at 9:30 am at the Offa’s Dyke centre

Welsh Draughts Association

The Clerk confirmed the Cost of the event which is likely to take place at the Offa’s Dyke Centre.

It was proposed by Cllr C Bevan and seconded by Cllr B Hyde to offer a grant payment of £250 towards the event.

An amendment was proposed by Cllr M Harding and seconded by Cllr N Johns to offer a grant sum of £100

Voting took place and the amendment was carried by 7 votes to 5.

 Website development

Cllr Harding confirmed that a selection process had taken place and 3 companies have been shortlisted namely Upper Bridge Ltd, Cottage Web craft and Voodochilli. He suggested that the 3 companies give a presentation to full Council of approximately 15 minutes each and then for the Council to decide on the preferred company product. Members all in favour and Wednesday 28th March at 6:30 agreed for meeting.

a) To receive any other relevant information from members.

Arrange for David Allday to attend Council meeting asap.

 

6          County Councillor’s Report

No report from County Councillor Cllr Mrs A Williams.

 

7          Notice of Motion

None.

 

8          Mayor’s communications

Mayor’s engagements:

None.

 Mayor’s announcements:

Tractor extravaganza at Bensons Yard on Sunday 1st April at 9:30 am.

Quiz Night at Red Lion on Monday night 9th April.

 

9          To approve the monthly accounts for February 2018 and to receive and approve monthly invoice payments for March 2018.

It was proposed by Cllr B Andrews and seconded by Cllr S Vaughan that the payments are correct. All in favour.

 

10         Planning.

None.

 11          Request for Financial Assistance.

East Radnorshire Day Centre.

It was proposed by Cllr N Johns and seconded by Cllr S Vaughan that a donation payment of £500 is given to this service.

An amendment was made by Cllr T Taylor and seconded by Cllr C Bevan to offer a donation of £1000.

Voting took place and the amendment was carried by 7 votes to 5

 

12          Correspondence

Review of electoral arrangements for the County of Powys

The Clerk outlined the proposed County Councillor structure by the boundary commission

HR policy document

See above.

Welsh Office-funding support 2018/19

Clerk after discussions with Presteigne Council to consider a clustering bid in relation to outdoor exercise equipment.

UK Parliament-celebrate democracy

Members noted.

 

13         Urgent items only for information.

None.

 

14         Private Session.

See separate minutes.

Meeting Closed at 8:30 pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 21st February 2018

Private Session.

1 To receive apologies.

None.

2. Members Present.

Cllr B Hyde Cllr P Nicolson
Cllr C Bevan Cllr R Williams
Cllr N Johns Cllr M Harding
Cllr S Vaughan Cllr C Branford
Cllr B Andrews Cllr T Taylor
Cllr D Williams Cllr B Rogers
Cllr T Clough Cllr K Plant

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

4. To receive report from Town Clerk:

The Clerk confirmed that Cllr T Taylor had been reported to the Ombudsman regarding comments and actions he has made and done in relation to a recent planning application. The Ombudsman considered the evidence and concluded that Councillor Taylor is entitled to seek the views of residents and businesses and was only acting properly as a Town councillor.

Cllr B Hyde said that it would be a sad day for local democracy if Councillors were not free to express their frank opinion on applications before the Council, and furthermore that the Council should not be expected to tolerate individuals or interest groups abusing Council procedures in pursuit of personal agendas.

Proposed Long Service awards agreed by members:

Derrick Price – 44 years
Roger Bright – 25 years
Sarah Scotford – to be confirmed

Meeting closed 9:30 pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 7th February 2018

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 7th February 2018 at 6:30 pm.

 

1 To receive apologies.

  • Cllr D Williams
  • Cllr K Plant

2. Members Present.

  • Cllr B Hyde
  • Cllr P Nicolson
  • Cllr C Bevan
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor
  • Cllr B Rogers
  • Cllr T Clough

 

3. Declarations of   Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

Cllr M Harding in relation to planning application P/2018/0002.

 

4.   Planning.

The Mayor suspended standing orders for the planning P/2018/0002 as there was a considerable amount of public interest in this application.

a) Application Ref: P/2018/0002

Grid Ref: 328619.04/272274.09 for Full – Change of Use of HSBC Bank(A2) to Restaurant and Wine Bar(A3) at 5 Broad Street, Knighton Powys.

List of Comments from both Knighton Town Councillors and members of the public

  • The Mayor informed everybody that he has received a petition from 28 residents in the Cwm opposing this planning application.
  • Holly Millward gave both members and the public an overview of the development that herself and partner Craig Small intend to do with the wine bar and restaurant.
  • Justin Rees-the additional wine bar/restaurant was too large, was not sustainable, had too long opening hours. It would cause anti-social behaviour and increase noise levels.
  • C Branford-no need for more bars in town
  • B  Hyde -more competition is better
  • P Nicolson-start of a new business must be good news
  • B Andrews-length of licensing hours are a concern and the impact of noise on residents and tenants above the bar area.
  • P Nicolson-Noise will not be a problem
  • I Waddicor-more work must be a good thing
  • Justin Rees- work in one bar may mean less work in another.
  • Tom Taylor-letting to tenants is a way around good will agreement by landlord with the purchasers of the Horse and Jockey.
  • P Nicolson-unrestricted licence was objected to by myself-however informed that licence can only be considered in relation to crime, public safety and noise.
  • B Hyde-variety and choice must be a good thing
  • R Williams-not enough demand for a further bar
  • P Millward-Mr Salt left the Horse and Jockey on ill health grounds
  • B Rogers- variety and choice must be a good thing
  • N Colston- variety and choice must be a good thing
  • F Pilladge- more availability of alcohol is sad news
  • A Davies-Competition is good for the town
  • D Hipgrave-better option than Weatherspoon’s
  • H words-Weatherspoon’s will not come to Knighton
  • T Taylor-ethics are important-there is a moral issue here. The landlords of HSBC premises should honour their agreement with the purchasers of the Horse and Jockey.
  • B Rogers-Business is appropriate for the location the HSBC
  • B Andrews-No need and concerns over noise
  • P Nicolson-Knighton TC are only a consultee.
  • P Andrews-the effects on similar business in town may be considerable

 

It was proposed by Cllr B Rogers and seconded by Cllr B Hyde to support this application. An amendment was put forward by B Andrews recommending refusal of the application which was seconded by R Williams.

Members voted 5 for the proposal 4 for the amendment and 2 abstentions vote-therefore the motion to support the application was carried by majority.

Cllr Vaughan left the meeting after this item.

 

b) Applications Ref: P/2018/0104

Replacement of front Windows and all associated works at 22 Market Street, Knighton, Powys

It was proposed by Cllr N Johns and seconded by Cllr M Harding to support this application with the following recommendations

The windows are of traditional design, preferably in a brown colour and in a flush casement design

 Members all in favour.

 

c)  Applications Ref: P/2018/0142

Proposed first floor extension over existing garage at Wood view, Victoria Road, Knighton, Powys.

It was proposed by Cllr T Taylor and seconded by Cllr T Clough to support this application. Members all in favour.

 

d) Applications Ref: P/2018/0111

Repair to east wall of ornamental bridge, reinstate the South Towers and reinstate missing copings at Stanage Park, Knighton.

It was proposed by Cllr N Johns and seconded by Cllr C Bevan to support this application. Members all in favour.

 

5 Town Clerk position.

The Mayor confirmed that the Clerk had withdrawn his notice. In addition, a report of the Clerks role and the possible role of a deputy Clerk would be tabled at the February meeting.

 

6. Action Plan

Members agreed to introduce an action plan to prioritize the work of the Clerk. Clerk to organise separate meeting to discuss this issue.

 

Meeting Closed at 8:55 pm

 

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 24th January 2018

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 24th January 2018 at 6:30 pm.

1 To receive apologies.

Cllr T Clough, Cllr K Plant and Cllr T Taylor

2 Members Present.

Cllr B Hyde Cllr P Nicolson

Cllr C Bevan Cllr R Williams

Cllr N Johns Cllr M Harding

Cllr S Vaughan Cllr C Branford

Cllr B Andrews Cllr D Williams

Cllr B Rogers

3 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

4

a) To receive the Clerk’s oral progress report.

No report.

b) Standing orders and Code of Conduct approval.

Members discussed at length the Model Standing Orders and noted alterations and insertions Code of Conduct and agreed them. Reference to reviewing performance of staff members should be added to this document. Cllr Nicolson congratulated Cllr B Hyde on the time and effort he has spent reviewing this document

It was proposed by Cllr D Williams and seconded by Cllr C Branford to adopt the model standing Orders with amendments. Members all in favour. Members discussed at length the Model Code of Conduct and agreed it in principle.

It was proposed by Cllr M Harding and seconded by Cllr C Branford to adopt the model Code of Conduct. Members all in favour.

5 Planning.

a) Application Ref: P/2017/1405

Grid Ref: 328853/272371.95 for LBC: Internal alterations and rearrangement of rooms with new external door opening and all associated works at Ystrad House, 1 Church Road, Knighton, Powys.

It was proposed by Cllr N Johns and seconded by Cllr S Vaughan to support this application. Members all in favour.

b) Application Ref: P/2018/0003

Grid Ref: 326787.03/272178.81 for Householder: Proposed raising of roof and providing first floor accommodation, erection of a porch and all associated works at Brookfield, Knucklas, Knighton, Powys

It was proposed by Cllr D Williams and seconded by Cllr S Vaughan to support this application, but that the Clerk should inform Powys CC of the Councils displeasure at yet another inadequate location plan.

Members all in favour

c) Application Ref: P/2018/0065

Grid Ref: 328744.96/272001.54 for Application for reserved matters following the approval of P/2014/1259 for the erection of a dwelling at Land adjoining North View Underhill Crescent Knighton Powys

It was proposed by Cllr N Johns and seconded by Cllr M Harding to support this application.

It was also agreed that the Clerk send out draft minutes within 3/5 days of the meeting.

Meeting Closed at 9:25 pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 10th January 2018

Prior to the meeting starting a presentation was given by Powys County Council employees David Allday and Vincent Goodwin on their bid to Welsh Government on safe route in communities bid for Knighton. It was confirmed that the centre point on this bid was to improve access by walking, push bike to the school and leisure centre. This was an initial bid and other access routes would be considered at a later stage. Knighton Town Council was very much in support of this application and wished to be kept up to date on the bid to welsh assembly government.

 

1 To receive apologies.

  • Cllr T Clough
  • Cllr K Plant
  • County Councillor Mrs A Williams.

 

2. Members Present.

  • Cllr B Hyde
  • Cllr P Nicolson
  • Cllr C Bevan
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor
  • Cllr D Williams
  • Cllr B Rogers

 

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

 

4. To receive and approve the minutes of the following meetings:

Full Council on 18th October 2017.

Planning Committee 16th November

It was proposed by Cllr B Hyde and seconded by Cllr N Johns that the minutes were a true and accurate record. All in favour.

Full Council on 22nd November 2017

It was proposed by Cllr B Hyde and seconded by Cllr B Andrews that the minutes were a true and accurate record. However, Cllr M Harding proposed that the minute in relation to £350 grant to the Welsh Draughts Association was not correct in fact no figure was given. This amendment was seconded by Cllr N Johns. Voting took place and the proposal was carried by majority.

Full Council meeting 7th December 2017

Members at this meeting discussed the precept for 2018/19 and agreed the sum of £70,000. It was proposed by Cllr D Williams and seconded by Cllr C Branford that the minutes were a true and accurate record.

 

5. Matters arising from the minutes:

To receive the Clerk’s oral progress report: 

Ratify precept for 2018/19

Members agreed unanimously to ratify the precept of £70,000 for 2018/19.           

Asset Transfer-Former Library Site West Street

The Clerk was awaiting confirmation from Powys County Council in relation to this area of land future use.

Six monthly review of Committee Structures

A lengthy discussion took place on the merits and non-merits on the committee structure over the last six months. Finally, a proposal was proposed by Cllr B Andrews that the committee structures stop and a special council meeting is called to prioritise projects on a phased introduction over the next six months. This was seconded by Cllr S Vaughan. An amendment was made by Cllr N Johns and seconded by Cllr D Williams that the committee structure remain place until the AGM. Voting took place and the proposal was carried by 8 votes to 4.

Standing Orders and Code of Conduct approval.

Members agreed that a special meeting on code of conduct/standing orders is arranged by the Clerk.

Review of Town and Community Councils Wales.

The consensus after the meeting organised by One Voice Wales was that the number of Town and Community councils in Wales would be reduced in future.

Outside sports Equipment at Offa’s Park

In principle Powys County Council have agreed that this equipment can be placed in Offa’s dyke park subject to outside officer Steve Gealy agreeing the type of equipment.

Transport questionnaire

It was agreed that Cllr P Nicolson can liase with our county councillor on how this issue can be carried forward.

Dog Fouling

It was agreed that the Clerk investigates how to enforce fines for dog fouling and discuss with other councils on their policy towards this topic and involve our County Councillor.

Town Council representatives

To appoint a representative to the Radnorshire Community Consultative Committee.

Agreed: County Councillor A Williams

To appoint a representative to the Community Centre Management Committee.

 Agreed: Councillor B Andrews

To appoint a representative to act as liaison officer with the County Councillor.

Not required.

To appoint a representative to the Knighton School Governors.

Agreed: Councillor C Branford

To appoint a representative to the Offa’s Dyke Association.

Agreed: Councillor B Hyde

To appoint a representative to Knighton Town Forum.

Agreed: Councillor N Johns

To appoint a representative to the Crime and Disorder Strategy Committee.

Agreed: County Councillor C Branford

To appoint a representative to the Citizens Advice Bureau.

Agreed: County Councillor C Branford 

To appoint a representative to Knighton Community Support Committee.

Agreed: Councillor R Williams

Fly Tipping

Continue to monitor areas of fly tipping problems and report to Powys County Council

Dementia awareness Training

It was agreed that the following members have the training- M Harding B Rogers, C Bevan, B Andrews, N Johns and B Hyde

a)            To receive any other relevant information from members.      

Cllr Nicolson requested information for the Oyez magazine

 

6  Councillors Report

Report from County Councillor Cllr Mrs A Williams.

No report                               

Report from Chair of Leisure Committee

Agreed that Clerk write to allotment holders not maintaining their allotments

Report from Chair of Economic Committee

Cllr Harding confirmed that 18 Website suppliers have been contacted to tender for the new website

Report from Chair of Highways Committee

Clerk to contact other councils re cluster approach to grass cutting. Clerk to contact Powys CC for more bins, doggy signs and bags.

Report from Chair of Environmental Committee

Recycling-Members discussed the possibility of moving the bring site.

 

7.   Notice of Motion

a)            Cllr P Nicolson-appointment of Communications Officer

A lengthy debate took place and eventually it was agreed that a working party of the following members (B Rogers C Bevan, N Johns P Nicolson S Vaughan M Harding and B Andrews) be set up to consider Communications/Youth worker.

 

8 Mayor’s communication:

Mayor’s engagements.

None

 

8  To approve the monthly accounts for November/December 2017 and to receive and approve monthly invoice payments for January 2018.

It was proposed by Cllr S Vaughan and seconded by Cllr D Williams that the accounts are a true and accurate record. Members all in favour

 

9 Planning.

a) Application Ref: P/2017/1427

Grid Ref: 328135.86/272192.73 for Full – Erection of 2 dwellings, creation of new vehicular access and parking and creation of new vehicular access and parking for ‘The Meadows’ at Land adj to ‘The Meadows’ Hatfield Meadows, Knighton, Powys.

It was proposed by Cllr D Williams and seconded by Cllr M Harding to support this application.

An amendment was proposed by Cllr B Hyde and seconded by Cllr P Nicolson to recommend refusal of this application because of the density of this development.

Members voted to support the proposal by 7 votes to 4.

b) Applications Ref: P/2017/1449 and P/2017/1450

Demolition of chimneys and re slating at 2 High Street, Knighton-note Listed Building and Conservation area.

It was proposed by Cllr N Johns and seconded by Cllr S Vaughan to support this application. Members all in favour.

c) Correspondence from Mr and Mrs Edwards the Rookery Knighton.

Members noted.

10.   Request for Financial Assistance.

Consider Contribution to Knighton tourism group for flags

Members were all in favour of granting £150 to the Tourism group

11 Correspondence

Meeting with Portfolio member Liam Fitzpatrick Monday 8th January at 10am was very constructive.

12    Urgent items only for information.

Clerks Holiday 23rd February-2nd March 2018

List of Full Council meeting dates 2018 which on occasions can include Planning.

  • 10th January
  • 21st February
  • 21st March
  • 18th April
  • 16th May
  • 23rd May-AGM
  • 20th June
  • 18th July
  • 19th September
  • 17th October
  • 21st November
  • 12th December

Planning can be on either 1st or 2nd Wednesday of the Month-dependent of issue date of planning application.

 

Meeting Closed at 9:25 pm

Minutes of Knighton Town Council Full Council/Finance Committee Meeting (private session) – Thursday 7th December 2017

Minutes of Full Council/Finance Committee Meeting of Knighton Town Council held at the Offa’s Dyke Centre in private session on Thursday 7th December 2017 at 6:30 pm.

1 To receive apologies.

  • Cllr T Clough

2. Members Present.

  • Cllr C Bevan
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor
  • Cllr P Nicolson
  • Cllr K Plant
  • Cllr D Williams
  • Cllr B Rogers.
  • Cllr B Hyde

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

4. To consider the setting of the precept for 2018/19:

Attached are figures agreed at this meeting and are now to be ratified at full Council on Wednesday 13th December.

 

Meeting Closed at 8:45 pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 22nd November 2017

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 22nd November 2017 at 6:30 pm.

1 To receive apologies.

  • Cllr P Nicolson
  • Cllr K Plant
  • Cllr D Williams
  • Cllr B Rogers.

2. Members Present.

  • Cllr T Clough
  • Cllr B Hyde
  • Cllr C Bevan
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews
  • Cllr T Taylor

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

4. To receive and approve the minutes of the following meetings:

Full Council on 18th October 2017.

It was proposed by Cllr N Johns and seconded by Cllr M Harding that the minutes with these corrections were a true and accurate record. All in favour.

The minutes approved were of the meeting of 20th September 2017 not 27th July as shown.

Minute 8 should be deleted.

Minute 13(a) Rotary Club of Knighton requested to use Cenotaph site.

6 Notice of Motion was deleted as redundant.

Highways Committee Meeting 24th October 2017.

It was proposed by Cllr N Johns and seconded by Cllr C Branford that the minutes were a true and accurate record. All in favour.

Economic Development Committee Meeting on 16th October 2017.

It was proposed by Cllr T Clough and seconded by Cllr N Johns that the minutes were a true and accurate record. All in favour.

Environment Committee Meeting on 23rd October 2017

No minutes reported.

5 Matters arising from the minutes:

a)            To receive the Clerk’s oral progress report.

Asset Transfer-Former Tennis Court site

The Clerk confirmed that Powys CC were able to offer a new 21-year lease on the above area of land. Members accepted this is the best offer available and it was proposed by Cllr N Johns and seconded by Cllr C Branford to accept the offer. Members voted all in favour.

Knighton Toilet Blocks

The Clerk confirmed that the grant funding from Powys CC towards the cost of running the toilets would cease in April 2018 Members agreed to defer a decision until precept meeting on 7th December 2017.

Market street Car Park

The Clerk confirmed that Powys CC decision to charge for this Car Park has been reversed. Members were very pleased with the outcome.

b) Other relevant information from Councillors.

None

6 County Councillors Report

I am sorry to say we have reported 3 lots of fly tipping, 1 on Pontfaen Brook, 1 at Garth Lane Scrap Yard and 1 up Woodhouse Lane. We did have some lesser amounts doing the summer, but it does seem to be escalating. I have also reported a few street lights out, which I have asked to be replaced, we have 1 resident who has also asked for a shade because the light is on all night and shinning directly into her house. If you know of any more, please let me know.

I have been asked for several site visits for building and public meetings held by McCartney’s. I was a little worried to be told that not many people have turned up, so maybe the rest must like the development.

The new road surface has caused a bit of a stir in Market Street, some good and some bad. I am hoping when this settles down, we all may like it. Just for information the same surface is going through Broad Street later next year.

I’ve been sent an email from school’s transformation and welsh medium education programme on Thursday 11th January from 3pm till 6pm at Gwalia, which is a question and answer session for a full council response on the 30th January. I am currently policy writing with the education board now and my response will go in soon.

I have asked about a roundabout estimate and will be looking forwards to receiving it soon.

We are all looking forwards for the switching on the lights, this should be published as soon as possible for the 1st of December, together with the opening of the library.

The County Council has arranged for the pay and display car parks in town to be free to all on Saturday 16th December and Saturday 23rd December to help shops and the shoppers we hope.

As reported previously, street parking in Market Street will remain the same as now.

Many thanks county Cllr Ange Williams

Report from Chair of Leisure Committee

No report

Report from Chair of Economic Committee

Update from Cllr T Clough

Report from Chair of Highways Committee

Update from Cllr N Johns

Report from Chair of Environmental Committee

No report

Website

Members agreed unanimously to adopt the specification for a new website and the timetable for implementation from the Economic Committee

Update on Committee Structures.

Review of Committees at December meeting

7. Notice of Motion

a)            Cllr B Andrews-Town Traffic.

Already agreed

b)            Cllr B Hyde-Standing Orders-

Accepted that this will be discussed at December meeting

c)            Cllr B Hyde-Knighton Town Council Noticeboard.

Cllr N Johns to investigate options for a new noticeboard and one at the Community Centre.

8  Mayor’s communication.

            Mayor’s engagements.

Mayor’s announcements  July held Surgery with Cllr Tom Clough at Community Market.

9 To approve the monthly accounts for September/October 2017 and to receive and approve monthly invoice payments for November 2017.

It was proposed by Cllr Mrs C Branford and seconded by Cllr R Williams that the accounts were a true and accurate record. Members voted all in favour to accept the accounts.

9 Planning.

 Application Ref: P/2017/1233

Grid Ref: 329158.49/272032.49 for Householder: Erection of a single storey extension to the existing two storey house at Shirley, Ludlow Road, Knighton, Powys

It was proposed by Cllr N Johns and seconded by Cllr S Vaughan to support this application. Members all in favour.

10 Request for Financial Assistance.

Welsh Draughts Association.

It was agreed that the Clerk write to the president and ask what the donation would be paying for. Subject to response all members agreed the sum of £350.

11  Correspondence

Review of Town and Community Councils in Wales.

5 members are to represent the Council at a meeting with One Voice Wales in Howey on the 4th December to discuss this matter.

River Lantern Festival November 18th.

Members noted

Request from resident Angus Gilmour.

Clerk to write to Mr Gilmour the full reason for the invite.

Outside exercise apparatus.

Members were in favour of the scheme and the Clerk was instructed to contact Steve Gealy from Powys CC who has responsibility for Offa’s Dyke Park and thereafter contact Angie Zelter.

12            Urgent items only for information.

None.

 

Meeting Closed at 8:45 pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 18th October 2017

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 18th October 2017 at 7:00 pm.

 

1 To receive apologies.

  • Cllr P Nicolson
  • Cllr T Taylor.

2. Members Present.

  • Cllr T Clough
  • Cllr K Plant
  • Cllr B Hyde
  • Cllr C Bevan
  • Cllr D Williams
  • Cllr R Williams
  • Cllr N Johns
  • Cllr M Harding
  • Cllr B Rogers
  • Cllr S Vaughan
  • Cllr C Branford
  • Cllr B Andrews

3. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

Cllr S Vaughan in relation to Planning Application P/2015/0527 8 on the agenda.

4.  To receive and approve the minutes of the following meetings:

Full Council on 27th July 2017.

It was proposed by Cllr C Branford and seconded by Cllr B Hyde that the minutes with amendments were a true and accurate record. All in favour.

Full Council on 4th October 2017.

It was proposed by Cllr D Williams and seconded by Cllr C Bevan that the minutes with amendments were a true and accurate record. All in favour.

Planning Meeting 4th October 2017.

It was proposed by Cllr R Williams and seconded by Cllr D Williams that the minutes were a true and accurate record. All in favour.

Highways Committee Meeting on11th September 2017.

It was proposed by Cllr N johns and seconded by Cllr C Branford that the minutes were a true and accurate record. All in favour.

Leisure Committee Meeting on19th September 2017.

It was proposed by Cllr B Hyde and seconded by Cllr M Harding that the minutes were a true and accurate record. All in favour.

5  Matters arising from the minutes:

a)    To receive the Clerk’s oral progress report.

Asset Transfer-Powys CC Properties

The Clerk read out a letter from Knighton Sports Association in relation to the former tennis court site which is currently under a 25-year lease between Powys County Council and Knighton Town Council.

It was proposed by Cllr B Rogers and seconded by Cllr M Harding that Knighton Town Council relinquish the lease and have the asset transferred to Knighton Town Council. After the asset transfer to the Town Council organisations wishing to lease/let the area would need to submit a business case to be approved. Members voted in favour of the proposition with 1 abstention.

Grass cutting-Employment of Operative

After a lengthy debate it was proposed by Cllr T Clough and seconded by Cllr M Harding that the Highways Committee do a report with specifications for next month’s full Council. Members all in favour.

Code of Conduct-Councillor

After lengthy debate it was proposed by Cllr B Rogers and seconded by Councillor M Harding that in the event of a code of conduct complaint against a town Councillor that the Councillor is notified of the complaint in advance and when it will be presented to full council. The full Council agenda will record the nature of the complaint but not name the Councillor. Voting took place with 7 members in favour 3 abstentions and 2councillors did not vote.

b)        Other relevant information from Councillors.

None

6    County Councillor’s Report

Good evening, I would like to start with a lovely story that today I went to see our lovely children in their harvest festival at our lovely St Edwards church. To see them happy, smiling enjoying their time singing, bringing the gifts and pictures to show, how proud they were and their teachers of them. they left smiling and chattering. how proud I was of everyone and to be asked to see them and to take part in the short service.

Now to business. On Monday I had a look in to some of our town signs with Julie from roads. Our signs need tweaking to make them better and easier to read so our signs to the community centre and recycling will be turn to the correct position. We are getting signage to the doctors, I want to consider getting a large brown sign for town with some of our facilities on it. so, I’m hoping that you could all take some photos of our signs coming into town and message me with them so I can go on to Julie with them and ask for what is needed.

I was lucky to have Cllr Liam Fitzpatrick and Cllr Jonathan Wilkinson these are the portfolio holder for roads and rubbish, and housing and environment. We looked in to, yellow lines. paving. drop kerbs. recycling, parking. signs. Speed limits. also, we looked at our play parks. with Cllr Fitzpatrick. We looked at all the council housing in all are10 council housing estates, we looked at access and parking   also at maybe new housing we could build, repairs and trees on our estates, they loved our town and I was proud to say I was your county councillor.

I have been to a Radnorshire meeting this month. I was lucky to meet our new inspector officer Andy Pitt. He assured me we have a lot of movement in town we have officers in town almost 24 hours per day. we have a new country side officer. I asked about grass cutting hedge, cutting which will be coming back into house from march so normal service will resumed. Also, when they do the road services on hare’s green we well get a new surface on the river carpark.

I’m afraid we have had a complaint in about us in town letting our dogs off leads in the grave yards, some fouling our grave yards, some playing ball in our play parks, now all staff are refusing to cut them. after the mess they have made of our cutting this could be for the best.

I had a great meeting with our young mums about play in town at the beginning of the month, we need a lot of thought and money put into this as we have a very poor set of equipment .and no chance to get any indoor play which we all felt would be well used if we had some.

To finish I must bring to you my great sadness of the news this week on children’s services. I have had a very hard week trying to come to terms with is we are all cooperate parents, I am told that to our knowledge no child has lost its life but that is all I can say. we may feel that this is not to do with town but we all must keep an eye on what goes on. I am not on any of the relevant committees for children’s services. I do work on adult scrutiny and audit, along with employment and licencing 2009. I am on 3 side committees to do with scrutiny and finance as well as the children’s faith school group. all of these thing do have a relevance to town, we have a faith school, we have pubs, also we need to know our money is being spent wisely and to keep our doctor’s, hospital and day centre I need to keep an eye on these things.

Many thanks county Cllr Ange Williams

Report from Chair of Leisure Committee

Update from Cllr B Hyde

Report from Chair of Economic Committee

Update from Cllr T Clough

Report from Chair of Highways Committee

Update from Cllr N Johns

Report from Chair of Environmental Committee

Update from Cllr B Rogers

Update on Committee Structures.

Defer to next meeting

7.   Notice of Motion

a)         Cllr K Plant-Playparks-Bench and fencing.

Defer to next meeting

b)        Cllr B Andrews-Christmas Lights Event.

Defer to next meeting

c)         Cllr B Andrews-Town Traffic.

Defer to next meeting

d)        Cllr P Nicolson-Adult Exercise machines at Offa’s Dyke recreation area.

Defer to next meeting

e)         Cllr P Nicolson-Reaching younger people in Knighton.

Defer to next meeting

8    Code of Conduct Letter.

See above.

 Cllr P Nicolson-

 1. Motion from Leisure Committee that appropriate letters been sent from the council (as a whole) to allotment holders as detailed by Town Clerk on Leisure Committee agenda.

2. Motion that Cllr Tom Taylor keep his dog on a leash and properly controlled whilst on Allotment land. Non-compliance will lead to immediate confiscation of his plot.

3. Motion that Town Clerk obtain three estimates for cutting and trimming trees and hedges on the northerly boundary and report back to next Leisure Committee.      

9 Planning

P/2015/0527-Residential development of 43 dwellings(mixed) formation of vehicular access, community open space and formation of lake and other auxiliary work at Knighton Sheep Field Site, Ludlow Road, Knighton.

Additional information.

Defer to future meeting.

11  Mayor’s communication.

Mayor’s engagements.

Defer to future meeting.

Mayor’s announcements

Defer to future meeting.

l held Surgery with Cllr Tom Clough at Community Market.

12  To approve the monthly accounts for September 2017 and to receive and approve monthly invoice payments for October 2017.

Defer to future meeting.

13 Correspondence

a) Request from Rotary Club of Knighton.

Agreed by Mayor

b) Review of Town and Community Councils in Wales.

Defer to future meeting.

14    Urgent items only for information.

Clerks Holiday-Members notified of holiday dates from 24th October til 7th November

 

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 4th October 2017

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 4th October 2017 at 6:00 pm.

 

The meeting was a presentation by Tim Davies Development Officer from PAVO on the procedures for Asset Transfers.

 

1 To receive apologies.

  • Cllr K Plant,
  • Cllr T Clough,
  • Cllr M Harding,
  • Cllr B Rogers
  • Cllr T Taylor.

 

2. Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

None.

 

3. Presentation below

See attached PDF report from Tim Davies of PAVO

 

Meeting closed at 7:00pm

Minutes of Full Council Meeting, Knighton Town Council – Wednesday 20th September 2017

Minutes of Full Council Meeting of Knighton Town Council held at the Offa’s Dyke Centre on Wednesday 20th September 2017 at 6:30 pm.

 

Prior to the Full Council starting the Mayor Bob Andrews presented the Deputy Mayor Sally Vaughan with a past mayor badge.

 

1 To receive apologies.

Cllr K Plant.

2. Declarations of   Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

Cllr D Williams in relation to Planning application 7(c) on the agenda.

3.  To receive and approve the minutes of the following meetings:

Full Council on 27th July 2017.

It was proposed by Cllr B Hyde and seconded by Cllr N Johns that the minutes with amendments were a true and accurate record. All in favour.

Planning Meeting 17th August 2017.

It was proposed by Cllr C Branford and seconded by Cllr B Hyde that the minutes were a true and accurate record. All in favour.

Planning Meeting 7th September 2017.

It was proposed by Cllr D Williams and seconded by Cllr B Hyde that the minutes were a true and accurate record. All in favour.

4                  Matters arising from the minutes:

None

a)         To receive the Clerk’s oral progress report.

Asset Transfer-Powys CC Properties

The Mayor believed Knighton Town Council should consider the possible transfer of the following properties under the asset transfer scheme: –

  • 3 Toilet Blocks
  • Offa’s Dyke centre including the toilet block
  • Knighton and district Community Centre
  • Former Tennis Court site.
  • Bowling Club

At the same time, the Clerk was requested to organise a training session with Tim Davies from PAVO and thereafter invite our Legal representative to give us an update on the progress of the Bowling Club transfer.

Fly Tipping

Members expressed their frustration at the lack of action being taken against individuals who fly tip. The Clerk was instructed to contact Powys County Council with the impending move of the bring site and the position over the use of solar panelled cameras to record tipping and its legal implications. At the same time, the Clerk is to request extra green bins.

Community Centre grant – appointment of Librarian

The Deputy Mayor was concerned that although Knighton Town Council has donated £4000 this year to support the Library at its new location the Town Council did not have a representative on the appointment of the Librarian. Members were very concerned at this development.   

New Standing Orders/Code of Conduct

The Clerk confirmed that Cllr P Nicolson has agreed to precis both the Standing Orders and Code of Conduct for adoption by the Council this fiscal year.

Code of Conduct – Councillors conduct letter

The Mayor read out 2 letters from resident Elaine Jones in relation to the conduct of Town Councillor Tom Taylor making the accusation that he allows his dog to excrete on the path on Knucklas Road and Mr Taylor then kicks it into the road.

Mr Taylor admitted to doing this and Cllr B Rogers proposed that this matter should be passed to the Ombudsman for Code of Conduct breach which was seconded by Cllr S Vaughan. An amendment was proposed by Cllr N Johns and seconded by Cllr B Hyde that the matter is resolved internally. Voting took place and the proposal received 10 votes the amendment 2 votes with 1 member abstaining.

Grass cutting – Employment of Operative

A lengthy debate ensued because of the poor cutting of the grass in the knighton area whether it is Powys CC or the contractor acting on behalf of the Town Council. Differing views on the way forward to improve the towns appearance by either employing a groundsman to cut the grass employed by Knighton Town Council or introduce a water tight specification and tender document when appointing a contractor. Members decided that the Mayor together with the Chair of Highways meet with Clerk to formulate a way forward and report back to Council

External audit report

The Clerk read out the external auditor’s report and concluded that the Code of Conduct must be adopted by Knighton Town Council this fiscal year

Members expenses and allowances

A lengthy debate took place which resulted in the following propositions

Cllr B Andrews proposed that Members agree what allowances and expenses are payable by Knighton Town Council at its precept meeting in late November/Early December, this was seconded by Cllr C Bevan.

An amendment was proposed by Cllr N Johns and seconded by Cllr B Rogers that Councillors should not be entitled to allowances but are entitled to reasonable expenses to be decided at the Precept meeting.

A second amendment was tabled by Cllr T Taylor and seconded by Cllr B Hyde that Knighton Town Councillors should be paid £150 allowance per anum.

Voting took place and the proposal was carried by 9 votes in favour 2 abstentions and 2 votes against.

The first amendment was voted on and carried by 10 votes in favour 1 abstention and 1 against.

The second amendment was voted on and was not carried with 2 votes in favour 10 against and 1 abstention

5  County Councillors Report

The Clerk read out the Report from Cllr Mrs A Williams who gave her apologies:

Dear all sorry I can’t be with you this evening, I am in a Knighton Governors meeting we are electing a new chair of governors. This has been a quiet month, we have had a fantastic carnival. The opening of our museum. A small gauge rail festival. we now have a lovely new room for families at the hospital payed for by the friend of Knighton Hospital and what a great job they have done. all in all, a good summer. I have been last week to the Radnorshire Committee meeting at which we were told that there is to be a lift on us being able to apply for a change of speed limits this is something as a town council I’m sure you will find helpful as i know you are very keen on safety around town. At the same meeting i managed to get so time alone with our inspector Brian Jones. who I’m sorry to say will be moving at the end of this month and our new inspector Andy Pitt is looking forward to keeping an eye on us. we talked about our friend in the silver car and other youth problems. we discuss in detail about the local drugs problems, along with rural crime, sheep rustling and steeling from farms to trespass and the problem of fly tipping.

I was lucky enough to attend the Powys gardens compaction I meet some wonderful people our own Tina Sharp won the ‘most bee friendly garden in Powys ‘ we chatted had coffee and laughed all afternoon. Tina is an inspiration to us all .we had a great presentation from seven Trent water telling us how to help our committees to save money , I bought lots of info back with me and left it at the barn so it can be seen by all who might need it.

I have become the member for Radnorshire on the religious schools board for Powys /Wales

we have had the findings on high building in Powys Paper, we have no building over 4 floors, none of which have any of the said cladding , so I am pleased to say our residentse are all safe in that way .as a member of the scrutiny committee I was asked to put forward some questions to the Grenfell tower enquiry and I have had 2 put forward .

I have been working on behalf of the residence of St Edwards close about youths running around at night knocking on doors , i have with the help of ben Tomlins been able to calm some fears , the family room as been done up and also they are doing some work on other bits. we will be walking around Radnor drive next week looking at how happy people are in the homes ,do the feel safe , do they feel valued ? parking down there is also an issue we will be looking in to that on our walk around. this week I had a meeting with some of our young mums , about play in town . we want to move town into the 21st Century new equipment new ideas i had some great feedback and lots of willing helpers . I intend to ask Llandrindod for some assistance in filling in the forms for some .I am really looking forward to working in town with these ladies.

Also our festival is coming slowly together , I have done some more work with Darren and it is starting to come together slowly but it is looking like we will be going ahead in may next year .

In the next few weeks i will be bringing  Cllr Liam Fitzpatrick and Cllr Jonathan Wilkinson for a town walk showing what i feel needs doing in town and on our 10 council estates. If you have areas please talk to me about it so I can bring it up for you .

I am having a busy week this week i am getting ready with the audit committee to accept and sign off last year’s budget , this has been a lot of work for all involved bit very interesting .

I’m sorry to finish on a sorry note with the hit and run on the bypass, I’m happy to say that summer is going to make a full recovery , what a brave little girl, my thoughts are with her and her family at all times , anybody can have an accident but to leave a child like that is completely heartless , I’m so pleased to say our police had the driver by lunch time the next day look forward to seeing you all next month   yours Cllr Ange Williams

6.   Notice of Motion

Cllr K Plant:-Playparks-Bench and fencing:

Deferred to next Full Council.            

7  Planning

P/2017/0988 -Engineering operations involving installation of a new well house and associated works (about the Elan Valley Aqueduct) at land near existing Well House Knighton Powys.

It was proposed By Cllr D Williams and seconded by Cllr M Harding to recommend approval of the application. Members all in favour.

P/2017/0971 -Change of Use: from an A3 tearoom to an A3 micro-pub due to a previous restriction on P/2014/1001 at 24 high street Knighton.

It was proposed By Cllr N johns and seconded by Cllr M Harding to recommend approval of the application. Members all in favour

P/2017/1018- conversion of redundant agricultural building into dwelling at Brook House Farm, Cwmgilla Lane, Knighton Powys.

It was proposed By Cllr B Andrews and seconded by Cllr S Vaughan to recommend approval of the application. Members all in favour

8 Mayor’s communication.

Mayor’s engagements:

  • 10th August Cllr’s Surgery with Cllr Nicholson
  • 20th August Knighton in Bloom Awards, Thank you to Cllr Roy Williams for Prize Donations
  • 22nd August Replacing benches with Cllrs Bevan and Johns
  • 26th August Knighton Carnival Parades, day and evening
  • 27th August Attended opening of Knighton Museum
  • 29th August Attended AGM Community Centre
  • 9th September Cllr’s Surgery with Cllr Bevan
  • 13th September Attended opening of Family suite at Knighton Hospital
  • 17th September Wreath Laying Battle of Britain, with council members

Mayor’s Announcements:

24th September Town’s Civic Day, members reminded to attend and advised of programme information

Council Members were also advised of the importance of Remembrance Sunday on 12th November the parade, church service and charity coffee morning at the church hall afterwards. Donations to the British Legion.

 July held Surgery with Cllr Tom Clough at Community Market.

9     To approve the monthly accounts for July/August 2017 and to receive and approve monthly invoice payments for September 2017.

It was proposed By Cllr C Branford and seconded by Cllr S Vaughan that the accounts are a true and accurate record. Members all in favour.

10 Correspondence

            None

11    Urgent items only for information.

            None.

 

Meeting closed at 9:30pm