"Tref-y-Clawdd" – The town on the Dyke

Minutes of Annual General Meeting of Knighton Town Council – Wednesday 16th May 2018

Held at the Offa’s Dyke Centre on Wednesday 16th May 2018 at 6:30 pm.

Present:

  • Cllr Mrs C Branford  
  • Cllr M Harding
  • Cllr Mrs K Plant  
  • Cllr Mr T Clough
  • Cllr R Hyde
  • Cllr T Taylor
  • Cllr B Andrews (Mayor)
  • Cllr C Bevan
  • Cllr Ms S Vaughan (Deputy Mayor)
  • Cllr Mrs P Nicolson
  • Cllr N Johns
  • Cllr D Williams
  • Cllr B Rogers
  • Cllr R Williams

1.  To receive apologies.
None

2. To receive declarations of interest.

None.

3. To receive request from members on status of Mayor and Deputy Mayor:

Prior to the commencement after receiving a request from Cllr Clough and Cllr Rogers as to the possibility of splitting the role of the Mayor/Deputy Mayor. The Clerk took legal advice from One Voice Wales and the Scrutiny Manager from Powys CC.Both parties confirmed that the roles cannot be split (see below)

Further to your query about whether your Council can have a Chairman and Vice-Chairman to chair meetings, as well as a separate ceremonial Mayor and Deputy Mayor, the answer is no, as this would be in contravention of the Local Government Act 1972.
Basically, the status of the Council is as set out in Section 245B of the 1972 Act (See below) – i.e. a Council can be a Community Council or can have the status of Town Council. If a council has the status of Town, this would mean that the Chair of the Council can be called a Mayor instead. However, there is only 1 role – it’s just the title that changes, either called a mayor or chair – you cannot have two separate roles. The same rules apply to the Vice-Chair or Deputy Mayor.

The relevant Sections of the Local Government Act below for reference.
34. Chairman and vice-chairman of community council.
(1) The chairman of a community council shall be elected annually by the council from among the councillors.
(6) A community council may appoint a member of the council to be vice-chairman of the council.

245B. Community having the status of a town.

(1) The council of a community which is not grouped with any other community may, subject to subsection (3) below, resolve that the community shall have the status ofa town.
(2) Where a community has the status of a town—
(a) the town council shall have the name of the community with the addition—
    (i) in English, of the words “Town Council”; and
    (ii) in Welsh, of the words “Cyngor Tref”;
(b) the chairman of the town council shall be entitled to the style of “town mayor” or “maer y dref”; and
(c) the vice-chairman of the town council shall be entitled to the style of “deputy town mayor” or “dirprwy faer y dref”.

In addition, Cllr Rogers requested a proxy vote as he was unlikely to make the AGM. Again, the Clerk checked with the Scrutiny manager and One Voice Wales for a legal decision – see below:

The Local Government Act 1972 says that only those present can vote at a meeting of Council. Proxy voting is allowed for elections, but that is under a different set of regulations which do not apply to local government meetings.

 

4.   Full Council Meeting 20th April 2017.

It was proposed by Cllr B Hyde and seconded by Cllr R Williams that the minutes were a true and accurate account of the meeting

Members at the time of the meeting were all in favour

 

5.     To appoint Knighton Town Mayor 2018-2019.

Members decided prior to voting that votes would be made in secret

The following candidates were nominated:

Cllr N Johns (proposed by Cllr T Taylor and seconded by Cllr M Harding).
Cllr S Vaughan (proposed by Cllr C Bevan and seconded by Cllr C Branford)

Councillors voted 8 votes for Cllr N Johns and 5 votes for Cllr S Vaughn with 1 abstention.

Cllr N Johns signed the acceptance of Office and took over the position of Mayor from Cllr B Andrews
The Mayor Signed the Declaration of Acceptance and read out the terms and conditions of his office.

 

6.          To appoint the Knighton Deputy Mayor 2018-2019.

Cllr M Harding (proposed by Cllr B Rogers and seconded by Cllr K Plant).
Cllr S Vaughan (proposed by Cllr C Bevan and seconded by Cllr R Williams)

Councillors voted 8 votes for Cllr Harding and 6 votes for Cllr S Vaughn.

Secret voting took place and Cllr M Harding was made deputy Mayor by 8 votes to 6
The Deputy Mayor signed the Declaration of Acceptance and read out the terms and conditions of his office

 

7.           To agree cheque signatories for the HSBC Accounts.

It was proposed by Cllr M Harding and seconded by Cllr B Hyde that the exiting Cheque signatories remain with the addition of the Mayor and Deputy Mayor.

 

8.         To appoint representatives from the Council Members

A. To appoint a representative to the Community Centre Management Committee.
Members agreed the Mayor

B. To appoint a representative to the Knighton School Governors.
Members confirmed Cllr C Branford

C. To appoint a representative to the Offa’s Dyke Association.
Members confirmed Cllr B Hyde

D. To appoint a representative to Knighton Town Forum.
Members confirmed Cllr R Williams

E. To appoint a representative to the Crime and Disorder Strategy Committee.
Members confirmed Cllr C Branford

F. To appoint a representative to the Citizens Advice Bureau.
Leave vacant

G. To appoint a representative to Knighton Community Support Committee.
Members confirmed Cllr R Williams
 

9 . Mayor’s announcements.  

None

 

Meeting Closed at 7:37 pm