"Tref-y-Clawdd" – The town on the Dyke

Minutes of Full Council Meeting of Knighton Town Council on Wednesday 19th September 2018

Held at the Offa’s Dyke Centre on Wednesday 19th September 2018 at 6:00 pm.

Two members of the public in attendance.

Prior to the meeting commencing Vincent Goodwin and David Allday Powys County Council Officers gave an update on the Active Travel Scheme and answered queries from both a member of the public and members. (see attached maps of Scheme)

 Members of the public had no further comments or questions on other matters

1. Attendance:

To receive apologies.

  • Cllr D Williams
  • Cllr R Williams

Members Present.

  • Cllr B Hyde
  • Cllr N Johns
  • Cllr M Harding
  • Cllr B Rogers
  • Cllr S VaughanCllr
  • C Branford
  • Cllr B AndrewsCllr
  • T Clough
  • Cllr M Vaughan     

2 Declarations of Interest

Members were requested to declare any personal and/or prejudicial interests they may have in matters to be considered at the meeting in accordance with the terms of the Local Authorities (Model Code of Conduct Order) (Wales) Order 2008 and the Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016.

Cllr S Vaughan and Cllr B Andrews in relation to financial assistance to the Museum for restoration of the 19th century Map.

3 To receive and approve the minutes of the following meetings:

Full Council Minutes on 18th July 2018

It was proposed by Cllr M Harding and seconded by Cllr N Johns that the minutes were a true and accurate record with amendments. All in favour.

Full Council Minutes on 8th August 2018

It was proposed by Cllr B Hyde and seconded by Cllr S Vaughan that the minutes were a true and accurate record with amendments. All in favour.

4 Matters arising from the minutes:

(a)          Clerks oral progress Report.

Outdoor Equipment updates – Final costs and date for installation

Equipment to be installed at the end of October

Working groups –

Update and use full meetings to schedule and kick start first meetings

Clerk to produce terms of reference of working groups and set up dates for 7 working groups on Monday nights

Tennis Court changing rooms- update on recent work and further requirements-

Painted by Cllrs Harding, Johns and Bevan together with Dave Alker. Further upgrades for Brian Pauls store to be discussed at working group.

Town Clock- Update on repair work

Town Clerk still awaiting update on repair work required from Neil Clutton.

Recycling centre-update on movement of site

Town Clerk read out letter from Council Employee Laura Samuel on recent site meetings and proposed actions. Members agreed to meet with Laura Samuel, County Councillor Phyl Davies Ashley Collins and Vincent Goodwin. Clerk to organise meeting

Website Development and progress with new website

Members agreed that Cllr T Clough will update the website in future

b) To receive any other relevant information from the members.

  • Cllr R Hyde asked about the progress towards appointing a Deputy Town Clerk. The Mayor reported that this was still under consideration and the two applicants so far were not up to standard.
  • Cllr R Hyde asked if the Council intended to take further action in respect of the former Library building in West Street. Property on the market circa £80000
  • Members agreed that the Town Council must improve its relationship with our County Councillor. It was decided that the Mayor discuss this with our County Councillor to resolve any issues on an informal basis.
  • Cllr T Taylor was reprimanded for using inappropriate language and made a verbal apology straightaway.

5 County Councillors Report

Report from County Councillor Cllr Mrs A Williams.                                  

No report.

6 Notice of Motion

Cllr B Rogers-Town Council and Councillors use of Social Media

Agreed that Cllr Rogers contact Tracey Price on how Presteigne Town Council Facebook page works.

Cllr C Branford-State of Pavements in Broad Street and Knighton traffic problems

Clerk to write to County Councillor to see if the work can be done and part of the current upgrade in Broad Street Knighton.

Cllr B Andrews-Christmas Events.

Agreed to meet at the Community Centre to organise Christmas party for Sunday 9th December together with switching of the lights. In addition, it was agreed that small Christmas trees would be purchased to be distributed around Town.

Cllr N Johns-Snow Clearance and support

Knighton Town Council would support this venture and was willing to work with Louise Hardwick and Powys CC to get the project up and working for this winter. Clarification needs to be agreed in relation to insurance liability under the sheriffs and deputies’ scheme.

7 Mayor’s communications.

Mayor’s engagements.

Knighton TC wreath laying to commemorate the Battle of Britain by Deputy Mayor on Sunday 16th September               

Mayor’s announcements

Leaflet available in relation to Fracking in Wales

Knighton literacy festival every Tuesday in October

8 To approve the monthly accounts for July/August 2018 and to receive and approve monthly invoice payments for September 2018.

It was proposed by Cllr S Vaughan and seconded by Cllr M Harding that the account is a true and accurate record. All in favour.

It was also agreed to give monthly update on Council spend against Budget.

9 Planning.

a)  None.

10 Correspondence

  • Request for funds to restore map of Knighton held by Museum group.

It was proposed by Cllr N Johns and seconded by Cllr T Clough to donate £250. All in favour.

  • Knighton Woodland Tots

 It was proposed by Cllr M Harding seconded by Cllr B Rogers to offer financial support to the above organisation. All in favour.

It was proposed by Cllr M Harding and seconded by Cllr T Clough to donate

 £100. All in favour.

11 Urgent Item

Clerk to write letter to Western Power and Steve Rowlands contractors on the hard work to get the work done as quickly as possible on civil engineering work at the top of Broad street and High street.